Exams and Admin Officer

About The Role
The Role

To administer all aspects of public examination and certification processes and ensure that examination board procedures are followed throughout these processes.

You willbe requiredtomaintainup to date records of student and assessment details, ensuring that the information kept is bothaccurateand confidential.

You will work across the academy as required, providing excellent administrative and customer services to a variety of stakeholders, establishing and maintaining efficient administrative systems and processes to support the effective running of the school with a focus on operational excellence and to meet the current and future needs of the academy. It is essential that the person for this role is organised, able to multitask, work flexibly and have a ‘can do’ approach.

• Ensure the smooth running and integrity of allexamrelatedsystems and procedures.
• Bethe designated
  
  BTEC Quality Nominee at the Academy
• Organiseschedules forExam Invigilators during working hours
• Ensure compliance with all exam board requirements tomaintainthecenter'sexam status.
• Alongside the Data and Exams Manager, provide training toindividualsthat carry outinvigilation, ensuring that the Joint Council’s ‘Instructions for the Conduct of Examinations’ isfollowed at all times
• Liaise with the facilities team to ensure that facilities for students undertaking examinations are of the highest possible standard and in line with requirements.
• Liaise with Awarding Bodies to ensure that students receive any special consideration, providingallowances for prevailing circumstances
• Ensure that Examination Boards/authorities are made aware of any special requirements for students/school and that appropriate provisionis made
• Makeappropriate timetablingand room arrangements, ensuring minimal impact on teaching and learning
• Create and distribute examination, rooming and invigilation timetables to students and staff
• Manage the electronic download of results for all examination seasons and manage the process of distribution to students
• Input and analyse data using relevant examinations software, such as Bromcom
• Liaise with teaching staff on student choice of entry to internal and publicexaminationsand supportoptionselection events
• Liaise with Examination Boards in respect of the administration of entries,coursework requirements, the conduct of examinations and examination results
• Be responsible forthe safekeeping and confidentiality of exam papers and completed examination work
• Ensure that the accuracy of information provided to Exam Boards forexamination entries, ensuring that students are aware of the Exam Boardsrequirementsregardingtheir conduct whilst sitting examinations
• Ensure that students and parents understand the procedure in respect ofappeals and results enquiries
• Seekto find suitable solutions to issues/problems raised by teachers,students/parents relating to examinations
• Monitor quality of invigilators by visiting exam rooms on a regular basisin order toensure that our students undertake their examsinan appropriate environmentof calm and regulation. Take appropriate line management action where invigilator performance is unsatisfactory
• Provide statistical informationregardingexamination entries/results as required, including analysis where necessary
• Be the line manager and ‘Senior Invigilator’ point of call for Invigilators’ queries
• Source the appropriate numberof invigilators for any given exam
• Manage the timesheets of invigilators, ensuring accuracy andtimelysubmission for payment
• Produce all materials related to examinations including production ofmockexamination papers
• Populate the exams calendarwith key examination dates and deadlines.

• Work collaboratively with the admin team to provide comprehensive administrative support for the primary, secondary and sixth form.
• Adopt a business-like office environment, ensuring excellent, consistent administration support and customer service is provided, ‘Our Promise’ is met, good relationships with staff are promoted, and you are consistently role modelling professional behaviour.
• Attend to all incoming calls and messages in a professional,…