Launch in Events: Student Placements

Work Placement Guide for Clients

We are always looking to build meaningful partnerships with organisations that want to support the next generation of event professionals. By offering a work placement, you provide students with the chance to gain hands‑on experience, contribute to real projects, and develop the transferable skills that will shape their future careers. In return, your organisation benefits from motivated, enthusiastic individuals eager to learn and add value to your team.

Typical Roles

Placements usually fall into one of the following categories:

• Event Coordination – supporting logistics, guest management, and supplier liaison.

• Production Support – assisting with technical setup, backstage operations, and live event delivery.

• Project Support – providing administrative, marketing, and client service assistance across projects.

• Venue Support – helping with bookings, event setup, catering coordination, and guest services.

• Creative Agency Support – contributing to concept development, proposals, and experiential activations.

Key Responsibilities (examples)

• Assist with event planning, scheduling, and logistics.

• Support on‑site delivery, including guest care and operational tasks.

• Contribute to creative ideas for campaigns, activations, or event themes.

• Maintain accurate records in CRM systems and support client communications.

• Collaborate with colleagues across departments to ensure smooth delivery.

Qualities Clients Value

Across placements, clients consistently highlight the following qualities:

• Enthusiasm and willingness to learn.

• Strong communication and interpersonal skills.

• Organisational ability and attention to detail.

• Adaptability in fast‑paced environments.

• Teamwork and a proactive approach.

Placement Details

• Duration:
  Typically 3–6 months.

• Hours:
  
  Flexible, often 3–4 days per week.

• Compensation:
  Usually unpaid unless otherwise stated (expenses may be covered).

• Location:
  
  London‑based, with hybrid or office‑based options depending on the organisation.

Development Opportunities

• Practical experience in live event delivery.

• Exposure to creative and operational aspects of the industry.

• Learning from experienced professionals in supportive teams.

• Building industry contacts and developing career‑ready skills.

Name of company: [Company Name] ([Website Link])

Sector: [Festivals / Corporate / Experiential]

Title of role: Event Coordinator

Reporting to: [Event Manager / Project Lead]

Salary on offer: [Unpaid placement / Expenses covered / Salary if applicable]

Office address: [Insert address]

Nearest tube station: [Insert station]

WFH/ Office/ Remote: [Hybrid / Office‑based]

Working hours: [e.g. 3–4 days per week]

Start date: [Insert date]

PT/ FT: [Part‑time / Full‑time]

Scope for permanent role: [Yes / No / Potential]

ABOUT THE COMPANY [Brief description of organisation, sector focus, team culture, values.]

ABOUT THE ROLE Reporting to the [Event Manager], the Event Coordinator will support the planning and delivery of live events, ensuring smooth operations and excellent guest experience.

RESPONSIBILITIES

• • Assist with event logistics, scheduling, and supplier liaison

• • Coordinate guest communications and manage on‑site enquiries

• • Support budget tracking and event reporting

• • Contribute to creative ideas for event themes and activations

OTHER BENEFITS

• • Hands‑on experience in live event delivery

• • Exposure to creative and operational aspects of events

• • Mentorship from experienced professionals

WE NEED SOMEONE WHO IS/HAS:

• • Enthusiastic and proactive

• • Strong communication and interpersonal skills

• • Organised and detail‑oriented

REQUIREMENTS

• • Interest in events and experiential projects

• • Previous customer service or hospitality experience is desirable

Name of company: [Company Name] ([Website Link])

Sector: [Music / Festivals / Experiential]

Title of role: Production Assistant

Reporting to: [Production Manager]

Salary on offer: [Unpaid placement / Expenses covered / Salary if applicable]

Office address: [Insert address]

Nearest tube station: [Insert station]

WFH/ Office/ Remote: [Hybrid / Office‑based]

Working hours: [Insert hours]

Start date: [Insert date]

PT/ FT: [Part‑time / Full‑time]

Sc…