BIDS Coordinator

We are seeking a Bids Coordinator to provide day to day support to our consultancy teams for their proposal preparation and submissions. You would be working in a small team focused on the production of high-quality proposals and efficient bid management.

This role requires strong interpersonal, written and communication skills, attention to detail and the ability to manage and prioritise. Previous knowledge or experience in bids administration and/or bid writing support is desirable.

The Bids Coordinator is responsible for coordinating, producing and assuring the quality of large bids, proposals and pre‑qualification submissions. The role provides structured project coordination, content development, and quality control to support successful business development outcomes, working collaboratively with consultants, business delivery colleagues and external partners. The postholder also contributes to continuous improvement of bid processes, systems and materials.

Bid and proposal coordination

• Coordinate the start‑to‑end delivery of bids, proposals and related submissions, managing schedules, inputs and dependencies to ensure deadlines and client requirements are met.
• Act as a central point of coordination between internal teams and external partners throughout the bid lifecycle.
• Quality assurance and compliance
• Take responsibility for the quality, consistency and compliance of proposal submissions, ensuring alignment with agreed bid strategies, client instructions and organisational standards.
• Review and edit proposal content for clarity, structure, accuracy and presentation, including grammatical and formatting checks.

Content development

• Draft and assemble non‑technical proposal sections, integrating contributions from technical authors into a coherent and persuasive submission.
• Support the articulation of key messages, win themes and differentiators within proposals.

Bid strategy support

• Assist consultancy colleagues in developing bid strategies, contributing insight on structure, messaging and client expectations.
• Help translate bid strategies into clear, well‑presented proposal content.
• Document production and presentation
• Produce high‑quality proposal documents using Microsoft Word, Excel and PowerPoint, applying templates, branding and formatting standards.
• Provide guidance to colleagues on the effective use of templates, document layout and presentation best practice.

Research and value‑add

• Undertake targeted research to support bid content, including client, market or competitor insights where appropriate.
• Contribute creative ideas to improve the structure, writing style and visual presentation of bids.

Bid assets and knowledge management

• Maintain and manage bid marketing collateral and reusable content, ensuring materials are current, accessible and easy for consultants to use.
• Support effective knowledge sharing and reuse of best‑practice content across bids.

Pre‑qualifications and frameworks

• Coordinate pre‑qualification and framework submissions, including tracking renewal dates, monitoring client requirements, compiling submissions and maintaining status records.
• Maintain accurate and up‑to‑date framework and pre‑qualification lists.

Reporting and stakeholder support

• Track and report on proposal activity, status and outcomes, supporting continuous improvement through feedback and lessons learned.
• Respond to bid‑related enquiries from clients and internal stakeholders in a professional and timely manner.

Continuous improvement and collaboration

• Identify opportunities to improve bid processes, tools and ways of working, sharing best practice across teams.
• Provide flexible support to colleagues as required, including cover during periods of absence.

Below is the list of core competencies, technical, professional and behavioural skills which support the above accountabilities. Competence in each of these skills is required to perform these activities and to meet objectives.

Effective Communications

Communicates effectively.

• Understands the impact of their behaviour on others and recognises the need for different communication styles…