Event Coordinator, Business

JNF UK is seeking a highly organised and motivated Events Executive to support the delivery of high-profile events that make a real impact. This hands‑on, part‑time role (three days per week) will assist with planning, logistics, guest experience, and on‑the‑day coordination, helping to ensure smooth operations and professionally run events. Working closely with the Fundraising & Events Manager, you will play a visible role in supporting well‑organised, engaging events that strengthen relationships and advance the charity’s work.

Office hours: 09:00 – 17:30 with office closure on selected Jewish festival days.

The Events Coordinator at JNF UK will support the planning, coordination, and delivery of the Organisation’s varied and high‑profile events programme, working closely with and reporting to the Fundraising & Events Manager and a wide range of internal and external stakeholders. This is a hands‑on role that sits at the heart of event delivery, contributing to events that engage supporters, strengthen relationships, and advance the Organisation’s charitable aims.

Working part‑time (three days per week), this role offers a flexible opportunity for someone looking to build or continue a career in events while balancing other commitments. The Events Coordinator will be involved across all stages of event delivery, from planning and logistics through to live, on‑the‑day support, gaining broad exposure to in‑person, online, and hybrid events.

The role is well suited to someone who enjoys variety, thrives in a fast‑paced environment, and takes pride in supporting well‑run, professional events. It offers meaningful responsibility, hands‑on experience, and the opportunity to play a visible role in delivering events that make a real impact, within a supportive and collaborative team.

Event Planning, Logistics, Delivery & Volunteers

• Support the Fundraising and Events Manager with planning and delivery of fundraising, community, educational, and engagement events.
• Assist with coordinating venues, catering, transport, accommodation, equipment, licences, and suppliers.
• Assist with preparing event programmes, running orders, operational checklists, guest lists, and seating plans to support event delivery.
• Support on‑the‑day delivery including set‑up, breakdown, front‑of‑house coordination, guest flow, and stage management, under the direction of the Fundraising & Events Manager.
• Assist with recruiting, briefing, scheduling, and supporting event volunteers.
• Support liaison with speakers, performers, photographers, security, first aiders, and other on‑site providers, and assist with managing access to speaker, staff, and VIP areas on event days. For online and hybrid events; assist with researching and identifying potential guests, supporting outreach, and preparing scripts.

Guest Experience, Registration & Communications

• Support guest registration and check‑in processes, both in‑person and online.
• Coordinate accessibility requirements and special arrangements for guests and support VIP hosting and seating protocols.
• Assist with pre‑ and post‑event communications, including follow‑ups and thank‑you messages.
• Support the preparation and management of event budgets in collaboration with the Fundraising & Events Manager.
• Track event income and expenditure, monitoring costs throughout the planning and delivery cycle.
• Source and compare supplier and venue quotes.
• Raise and track purchase orders, process supplier invoices, and liaise with finance to ensure timely payment.
• Maintain accurate event records, including supplier documentation and final budget reconciliations.
• Flag potential budget variances or financial risks promptly.

Health & Safety, Safeguarding & Statutory Requirements

• Support event‑related Health & Safety planning, ensuring appropriate documentation and controls are in place in line with organisational policies.
• Assist with preparing and maintaining event risk assessments, evacuation plans, and safety briefings.
• Support coordination of security, first aid provision, crowd management, and emergency procedures.
• Support identification and implementation of safeguarding considerations…