Meeting Room & Event Coordinator

Overview

At x+why we are on a mission to change the way the world works for good. In short, we believe business should always be a force for good. So, let’s start by admitting that job adverts could be better. Way better. Be gone with long-winded adverts, complete with uninspiring lists of “responsibilities” and generic recruitment jargon.

The bit about us: Founded in 2019, by 3 hugely motivated entrepreneurs whose mission was clear - business should be a force for good. And by good we mean; we consider people and planet as well as profit. We are very proud to be a certified B Corp! We currently manage 400,000 sqft of hospitality focused coworking, event, and exclusive club spaces for over 5000 members.

We operate across the UK, with offices in London, Birmingham, Manchester, and Milton Keynes with plans to launch more sites in 2026 (and beyond!).

The bit about the role: As the Meeting Room & Event Coordinator at our beautiful Fivefield's site based near Victoria, you will oversee all meeting room and event bookings, with the goal of making sure our members and clients have a positive, seamless and memorable experience.

We host a range of corporate events, including seminars, workshops, networking events and team strategy meetings. Once the meeting or event is booked, you will be the main point of contact for members and clients and will coordinate any catering, AV, lighting or signage requirements.

On the day you will be on hand to welcome all attendees to the site, escort them to their designated meeting or event space, support with any technical AV issues, and refresh the room ready for the next booking. Core hours will be Monday - Friday (8-5/9-6), with flexibility to support occasional morning and evening bookings.

Relationship building is crucial in this role as you will be working closely with a range of internal and external stakeholders, from our event sales team and site teams, to members, vendors, suppliers, and 3rd party contractors.

You lead by example – you show up every day with energy, determination, and focus. Your people skills are through the roof amazing, and you go to great lengths to ensure every booking and event runs smoothly.

You know it is often the small things that have the biggest impact
, and understand that consistency of standards is what drives success across all aspects of an event space.

You love to roam
. You are happiest when you are on the move, and happily roll your sleeves up if a desk needs to be moved or AV equipment needs adjusted. Your enthusiasm and persistent tenacity ensure you breeze through even the busiest of days!

Experience in a similar role for a workspace provider, private members club, lifestyle brand or luxury hotel is essential.

We want you to enjoy coming to work every day. Even on Mondays.

To make sure of this we will provide you with a phenomenal environment - think inspiring design, cutting edge tech, stunning views, great coffee, and lots and lots of plants! Plus, you’ll be part of our incredibly supportive, collaborative team, who although take their jobs very seriously, also want to have a little fun along the way.

Simply click on the Apply button below and upload your CV.

All applicants must have the right to work in the UK.