Supplier and Replenishment Coordinator

Supplier & Replenishment Coordinator

A well-established wine wholesaler is looking for a Supplier & Replenishment Coordinator to join its Operations team. This is a pivotal role supporting Sales, Brand and Operations teams to ensure the smooth supply, availability and control of wine stocks held in the UK.

Reporting directly to the Head of Operations
, you will play a key role in demand planning, replenishment, supplier coordination and stock integrity across the business.

• Create and maintain item codes and product data within the ERP system (Navision), ensuring accuracy across stock reports, pricing, vintages, ABV, and online/offline availability
• Maintain pricing categories and support promotional capabilities
• Monitor daily run rates versus live sales to identify replenishment needs and prevent out-of-stocks, particularly on core lines
• Analyse sales trends using finance and supplier reports to predict demand and avoid distortion from one-off sales
• Monitor supplier lead times by region and producer, adjusting for external factors such as logistics disruption or regulatory changes

• Lead weekly replenishment meetings with senior stakeholders to review stock performance and approve Purchase Orders
• Raise and manage Purchase Orders, ensuring accuracy across:
  • PO type
  • Warehouse destination, ETAs and delivery dates
  • Incoterms, payment terms and shipping costs
• Work closely with Operations on shipping plans, ETAs and resolving logistical issues
• Share stock insights with Sales teams, including upcoming risks or shortages

• Maintain strong working relationships with Operations, Brand Managers, Sales, Finance and Accounts Payable
• Manage end-of-month processes, including closingPOs
• Oversee stock control activities including blocking/unblocking SKUs, managing overstocks, and clearance categories
• Maintain accurate supplier cost pricing and customer pricing in the ERP system
• Support invoice reconciliation, pre-payment schedules, credit limits and cash availability checks
• Maintain Organic certification records, including OF&G submissions and annual audits
• Identify and manage faulty or obsolete stock, working with Operations on quality control and destruction processes

• Support stock planning for tastings and events, ensuring availability of samples and sale stock
• Gather feedback from Sales on listings, lost business and forecasted large orders

• Proven experience in demand planning and replenishment
• Previous experience working with ERP systems (Navision preferred)
• Background in logistics, supply chain or stock management (wine or FMCG advantageous)
• Strong analytical skills with excellent attention to detail
• Comfortable working to strict routines while managing a varied workload
• Intermediate Excel skills

• Highly organised and detail-oriented
• Confident communicator with internal teams and external suppliers
• Persistent, proactive and comfortable following up on issues
• Methodical and process-driven

Paying circa £37K
Wine tasting sessions
Gym membership
Cycle to work scheme
Hybrid working 3 days per week in the office.