Administrator; Administration

Location:
Chelsea

Salary: £15.80 per hr.

Contract - 4 Months (This role has the potential to be Temp to Perm for the right candidate.)

Working Pattern: Full-time, Monday to Friday

EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations.

EQUANS is a Bouygues group company.

Are you ready to play a key role in keeping operations running smoothly? As a Contract Administrator, you'll join our dynamic Admin Team and work closely with Contract Managers and Supervisors to ensure everything from planned maintenance to reactive works is processed efficiently. This is your chance to make an impact in a business committed to sustainability and safety, while developing your skills in a fast-paced environment.

If you're detail-oriented and thrive on organisation, this role is for you.

• You will process PPM, reactive, and quoted works for invoicing in a timely manner.
• You'll verify engineers' timesheets and job reports, working closely with Contract Managers.
• You will manage purchase card receipts and code them into our online banking system.
• You'll calculate and verify overtime hours for monthly payroll submissions.
• You will liaise with managers to resolve invoicing queries and escalation issues when needed.
• You'll generate reactive invoices and issue them to customers monthly.
• You will update accounting and CAFM systems with accurate information and supporting evidence.
• You'll chase subcontractors and suppliers for missing documentation and file accordingly.
• You will upload statutory compliance documents to client portals and trackers.
• You'll handle contractual requests, renewals, and variations, ensuring systems are up to date.

• Prior experience with CAFM systems (SAP, ELogs, Proactis, Service Channel, Coupa, Planon) is advantageous but not essential.
• Strong knowledge of Microsoft applications, especially Excel.
• Health and safety awareness.
• Understanding of Purchase-to-Pay processes is desirable.
• Excellent time management and attention to detail.

Once you've submitted your application, you can expect to hear from us within 2-4 working days to discuss your suitability and next steps. You'll receive a call from a Manchester-based number starting with 0161
.

Guidant, Carbon
60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.