Engineering Administrator

Location:

London and Debden

The Bank of England is the UK's central bank, working to deliver monetary and financial stability. We are a diverse organisation of over 4,000 colleagues, united by a strong sense of public service and professionalism.

This Administrator role sits within the Property Department's Infrastructure Engineering team, supporting the smooth day‑to‑day operation of the Bank's buildings and engineering services. The team looks after three highly important sites in London and Essex, ensuring that facilities and critical systems operate safely, reliably, and efficiently, 24/7.

As an Administrator, you'll play a key part in helping engineers and managers focus on their technical work by providing organised, reliable, and professional administrative support.

Your work will be varied, practical, and collaborative. Typical responsibilities include:

• Providing day‑to‑day administrative support to infrastructure managers and shift technicians.
• Helping with purchasing, invoicing, expenses, and basic budget tracking.
• Maintaining team records such as training, holidays, and sickness.

• Supporting the Help Desk by logging, prioritising, and closing reactive maintenance tasks.
• Issuing and closing planned maintenance (PPM) tasks using the IWMS system.
• Keeping engineering manuals, drawings, and compliance records up to date.

• Coordinating schedules for third‑party contractors and ensuring planned works are completed.
• Maintaining records for statutory testing, certifications, and property logbooks.
• Supporting contract administration and ensuring suppliers meet agreed standards.

• Producing simple monthly reports on budgets, KPIs, and service performance.
• Organising meetings, preparing agendas, and taking notes when required.
• Supporting business continuity records, security vetting, access requests, and health & safety documentation.

You won't be expected to do all of this at once, priorities will be managed with support from the team.

We're looking for someone organised, calm, and comfortable working in a busy environment. Specifically:

• Experience in an administrative role, ideally within engineering, facilities, or property.
• Confidence using Microsoft Outlook, Word, Excel, and PowerPoint.

• Clear written and verbal communication skills.
• Good organisation and time management skills, with the ability to prioritise tasks.

• Experience using maintenance or facilities systems (such as CAFM/IWMS).
• IOSH "Working Safely" or "Operating Safely" qualification (or willingness to obtain).
• Experience working with contractors or compliance documentation.
• A qualification in Business & Administration (or equivalent experience).

Security clearance (SC) will be provided as part of the role which the Bank will organise.

You'll be joining a supportive, professional team where your work directly contributes to keeping the Bank's buildings safe, compliant, and operational. The role offers variety, stability, and the opportunity to build experience within a respected public institution.

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve.

At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best  celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it's by drawing on different perspectives and experiences that we'll continue to make the best decisions for the public.

We welcome applications from individuals who work flexibly, including job shares and part time working patterns. We've also partnered with external organisations to support us in making…