Executive Assistant

Job Description

We are seeking an experienced and proactive Executive Assistant (EA) to provide dedicated support to one of our global team in Pet Nutrition division, based in Paddington (4-5 days a week).

This is a pivotal role requiring strong organisational expertise, impeccable communication skills, and the ability to manage multiple priorities seamlessly. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and consistently anticipates the needs of the executive and team.

• Support VP and team in the Global Pet Nutrition division with administrative and organisational tasks (extensive diary management, different time zones, meeting rooms , travel, expenses, purchase orders etc.. )
• Proactively manage tasks like scheduling, communications, and organising team events.
• Collaborate with senior leaders and peers within the organisation.
• Confidentiality is crucial, as you’ll be handling sensitive information.
• Travel coordination within the UK and abroad for team events, meetings, etc.
• Ensure alignment with the Global Executive Administration Effectiveness Manager, as you'll be working closely with the broader EA team.

• Exceptional communication skills – both written and verbal.
• Organisational expertise – ability to juggle multiple priorities with precision.
• Proactive problem-solving – anticipating issues and offering solutions before they arise.
• Decision-making abilities – sound judgment in handling tasks or issues.
• Collaboration skills – working effectively with both senior leaders and team members.
• Experience with Ariba, Concur, and Mobilexpense – a plus, as these tools will be part of daily operations.

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• Industry competitive salary and benefits package, including company bonus.