Facilities Coordinator

We are working with a highly regarded global professional services organisation to recruit a Facilities Coordinator for their London office.

This is a key support role within a busy and well-established Facilities team, suited to an organised and detail-driven individual who is confident managing administrative processes within a corporate environment.

The Facilities Coordinator will be responsible for ensuring the efficient administration of Facilities operations across a large London office, while also supporting activity in other UK and international locations.

• Managing invoice billing and cheque requests using a finance management system
• Processing expenses via an online expenses platform
• Maintaining and updating Facilities documentation and intranet content
• Delivering Facilities and Health & Safety inductions for new joiners
• Coordinating internal office moves, including regular trainee seat rotations
• Maintaining accurate floor plans, seating schedules and space allocation records
• Processing travel and office insurance claims
• Liaising with external suppliers including printers, courier and taxi providers
• Supporting expenditure tracking and maintaining budget records
• Recording holiday and sickness data for the Operations team
• Providing operational support across print, post and Facilities functions, including meeting room set‑up where required
• Managing bicycle storage and locker allocations
• Carrying out general administrative duties
• This role involves occasional manual handling (training will be provided)

• Experience with in a busy Facilities team, ideally in a professional services or corporate environment
• Strong Microsoft Office capability, particularly Excel
• The ability to manage multiple priorities and meet deadlines
• A methodical and highly organised approach
• Confidence delivering inductions independently
• A proactive attitude and willingness to support wider teams
• Strong communication skills and a customer-focused mindset
• The ability to work effectively under pressure
• An understanding of workplace Health & Safety procedures