Scheduling and Client Facilities Coordinator

We’re working with a well-established Soho-based post-production facility that provides offline edit suites to high-end TV and film productions. They’re looking for a highly organised Scheduling and Client Facilities Coordinator to sit at the heart of their operations team.

This is a detail-driven, client-facing role responsible for managing bookings, maintaining accurate billing data, and ensuring the smooth day-to-day running of two busy Soho sites.

• • Coordinate cutting room bookings with production teams and clients
• • Accurately schedule and maintain booking data for billing and invoicing
• • Manage last‑minute changes while maintaining commercial accuracy
• • Act as a key on‑site contact for clients, ensuring high service standards
• • Support facilities coordination and internal communication with technical teams
• • Oversee runner task allocation and daily operational flow
• • Manage access passes and support studio‑level security compliance

• • Exceptional administrative and organisational skills
• • Meticulous attention to detail, particularly around booking and billing accuracy
• • Confidence managing multiple productions in a fast‑paced environment
• • Strong communication skills and client‑facing experience
• • Comfortable using booking systems and Excel
• • Post‑production or facilities experience advantageous