Production and Merchandising Admin Assistant

We have partnered with a Luxurious Menswear Brand that, due to continued growth are looking for a Production & Merchandising Admin Assistant who would relish the opportunity to work at one of the gems of British Menswear.

Main Responsibilities:

Supplier management:
Collaborating with suppliers, manufacturers, and vendors to ensure timely product delivery. Maintaining strong relationships to support the business's sourcing and production needs.

* Production follow up:
Overseeing the production process and coordinating activities between suppliers to ensure on-time deliveries.

* Quality control support:
Coordinate product review, ensuring quality standards are met, and flagging any concerns. Training will be provided.

* Purchase Order Creation & Management:
Process, and update POs accurately in the system (Netsuite). Training will be provided.

* Stock Monitoring:
Tracking income stock and ensure deliveries align with merchandising needs.

* Product data management:
Ensure all product and vendor details are complete and correct for approval.

* Product data management:
Ensure all SKUs have completed and accurate product information prior to launch or handover. Support seasonal product uploads and checks in preparation for trade periods and reports.

* Data cleaning:
Identify and correct duplicate or erroneous entries in the database.

* Deliveries:
Liaise with buyers, production, and suppliers to resolve discrepancies or missing information.

* Cost data management:
Verify that supplier costs, quantities, and terms align with what was agreed and received.

* Intake data management:
Tracking income stock and ensure deliveries align with merchandising needs. Flag and help resolve cost mismatches or inconsistencies with relevant teams.

* Data Cleaning & Integrity:
Audit and maintain clean product data in systems: style codes, descriptions, categories, pricing, barcodes, attributes, etc.

* Process Support:
Working with logistics to ensure products arrive on time, resolving shipment issues and supplying any documentation necessary for intake.

The Ideal Candidate :

·
· Minimum 1 year of experience in a data-driven role.

· Experience using ERP systems or product management tools (e.g. Zedonk, Netsuite, SAP, Shopify, Excel).

· Proficient in Microsoft Excel (VLOOKUP, pivot tables, data validation, etc.)

· Exceptional attention to detail and accuracy – numbers and details must be your strength.

· Highly organised with flawless attention to detail, forward-thinking, and initiative to find solutions to all tasks.

· Excellent communicator, both written and verbal with the ability to multi-task

· Organised, methodical, and able to manage multiple tasks and deadlines.

· Understanding of retail processes – from buying and product setup