Office Administrator; FTC

About TBWA edia Arts Lab

TBWA edia Arts Lab is the exclusive global advertising agency dedicated to Apple. Our mission is to create smart, simple, and iconic work that transforms business and shapes culture for one of the world's most iconic brands.

The Office Administrator role at Media Arts Lab is a fun and exciting opportunity to work within a friendly and creative office. The Office Administrator will be reporting into the Office Manager and part of the wider Office Services team. We are looking for someone who has a friendly demeanour, strong organisational skills, hands‑on and an eagerness to assist colleagues and visitors, as well as ensuring the reception runs smoothly and effectively.

• Manage reception welcoming staff, clients and visitors while ensuring security protocol are met
• Answer emails, handle deliveries and mail
• Monitor security systems and report any concerns
• Oversee and coordinate staff travel including researching and booking arrangements, raising POs, setting up traveller profiles, performing risk assessments, and ensuring seamless communication between travellers and travel providers
• Manage meeting room bookings and ensure rooms are fully set up for client meetings and interviews
• Process invoices, log credit card receipts, and submit expenses in a timely manner
• Order office and kitchen supplies and book couriers with Finance approval
• Work autonomously, take ownership of the reception area and proactively identify improvement to office processes

• Previous experience in a similar reception or office support role
• Strong organisational, research, travel coordination & booking, and time‑management skills
• Professional, proactive and comfortable working independently
• Excellent communication skills and attention to detail

Given we push to create smart, simple, iconic, globally impactful work that makes culture; we understand this requires the hard work and dedication of an extremely talented and innovative collection of people. Therefore, we have designed our benefits package to first and foremost take care of our teams, to say, “thank you”, but beyond that, it is there to ensure that you are rewarded for the incredible work you deliver and receive the recognition that goes along with that.

From continued learning & development, life insurance for protection and peace of mind, family care leave (for those important times), well‑being and mental health support – to volunteer days and a great work environment with an international and talented team – basically, we’ve got you covered!

We encourage you to apply even if the role doesn’t align perfectly with your experience or expectations. If you’re excited about the position or about working at Media Arts Lab and think you can make an impact, we’d love to hear from you.

Media Arts Lab is an equal opportunity employer. We value diverse backgrounds and are committed to finding the best fit for the role, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.