Executive Assistant to Co-Founder & COO

Working pattern: 2 days per week in the office, 3 days remote | Type:
Full-time |

Location:

Hybrid, UK-based

At HR Leaders
, we are shaping the future of work with HR executives and experts from around the world.

This is a hugely exciting time to join us. We create content that reaches millions of HR professionals globally
, host one of the world’s leading HR podcasts
, and produce high-impact live events with some of the world’s most recognised brands, including L’Oréal, Meta, McDonald’s, LEGO, Mastercard, Microsoft
, and many more.

We do not just report on the future of work — we help shape it. Through our media, events, and global community, we bring together the people redefining leadership, talent, AI, culture, learning, and workforce transformation inside the world’s biggest organisations.

If you want to be part of a company at the centre of the most important conversations in work today, this is that opportunity.

We are looking for an exceptional Executive Assistant to support our Co-Founder & COO and become a true extension of them in the business.

This is not a traditional EA role focused purely on diary management and admin support. We are looking for someone who can grow into a genuine right hand — someone who brings structure to a fast-moving environment, protects executive focus, stays several steps ahead, and progressively takes ownership of a meaningful portion of the COO’s workload.

The right person will be highly organised, commercially sharp, calm under pressure, and able to operate with excellent judgement and discretion. Over time, this person should be able to absorb workflows, manage priorities on behalf of the COO, and become a critical force in helping the business run more effectively.

For the right candidate, this role offers the opportunity to go far beyond traditional executive support and become an indispensable operator inside a high-growth media and events business.

• Own calendar management, inbox triage, meeting planning, travel, and day-to-day priorities with precision
• Act as a gatekeeper and filter, ensuring the COO is focused on the highest-value work
• Prepare briefs, agendas, meeting notes, follow-ups, and action trackers
• Draft emails, messages, presentations, and documents on behalf of the COO
• Make sure deadlines, commitments, and key deliverables never slip

• Learn the COO’s workflows, priorities, and decision-making style so you can proactively take work off their plate
• Coordinate across internal teams, partners, clients, and stakeholders to keep projects moving
• Take ownership of recurring processes and responsibilities that no longer need direct COO involvement
• Build systems, templates, trackers, and rhythms that improve visibility and execution across the business
• Turn conversations and requests into clear next steps, owners, and timelines

• Anticipate problems, bottlenecks, and scheduling conflicts before they arise
• Support research, planning, and cross-functional follow-through
• Keep the COO fully prepared for important meetings, live events, travel, and external engagements
• Help track business priorities and ensure momentum is maintained across multiple moving parts

In the first few months, success in this role means quickly embedding yourself into how the COO works, understanding the business, and creating immediate leverage through stronger organisation, sharper communication, and excellent follow-through.

Over time, success means becoming indispensable — the person the COO trusts to handle complexity, protect momentum, and take real ownership. The ambition for this role is clear: to become a genuine right hand who can take on a significant amount of the COO’s day-to-day workload and materially increase their capacity.

We are looking for someone who is:

• Exceptionally organised and highly detail-oriented
• Proactive by nature and always thinking ahead
• Calm, resourceful, and hard to rattle in a fast-paced environment
• A strong communicator with excellent written and verbal skills
• Commercially aware and quick to understand business priorities
• Comfortabl…