Assistant Company Secretary; ICSA

Overview

Date: 29 Nov 2023

Sector: FINANCIAL MARKETS

Type:
Permanent

Location:

London

Salary: £46,000 - 55,000 per annum

Email: dun

Job Title:

Graduate Assistant Company Secretary (for a global wealth and investment management company)

• Provide support for the Company Secretary in all tasks.
• Take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings.
• Act as back‑up/cover for the Company Secretary for all committee and Board meetings.
• Provide support with the management of the share structure, option and deferral scheme.
• Act as the liaison for KYC requests and administration of the signature lists.
• Manage the Board meetings for the subsidiary Companies, including managing the meeting, minutes and following up on the action lists.
• Responsible for the Audit & Risk Committee ("ARC") meetings and Senior Management & Certification Regime ("SM&CR") Committee meetings.
• Takes minutes / actions for the Executive Committee meeting, Strategic Executive Committee meeting, and Strategic Management Committee.
• Maintain company and partnership records and information using Diligent software (formerly Blueprint) and internal databases/spreadsheets, including updating the Company House registers.
• Prepare Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings).
• Create packs for any meeting (Board or Committee) if required.
• Handle administrative duties such as filing (physical and electronic), responding to KYC requests, maintaining the Group signature lists and Group structure updates.
• Diary management – set up meetings for Boards, Committees and the Partnership, liaising with external INEDs and other participants as required.

• Suitable experience / qualifications (degree level).
• Excellent interpersonal and communication (written and oral) skills.
• Highly organised, with excellent administrative skills and the ability to work to deadlines.
• Self‑starter who manages own projects as appropriate without large amounts of supervision.
• Ability to write / take minutes but also numerate.
• Motivated team player and also a strong independent worker.
• Able to deal appropriately with confidential information.
• Advanced knowledge of Word, Excel and PowerPoint and familiarity with video conferencing applications (e.g. managing a meeting via Zoom).
• Experience of Diligent Entities (formerly Blueprint One World) would be beneficial but not essential.
• Strong time‑management skills.
• Confidence in managing a Board meeting and liaising with the Chair of the meeting.
• Act in the spirit of the LLP's Core values and Code of Business Conduct and promote where possible within working practices.