Personal Assistant to Associate Director and Heads of Midwifery

Personal Assistant to Associate Director and Heads of Midwifery

We are looking for an exceptional PA to provide comprehensive and full administrative, clerical and secretarial support to the cross-site Associate Director of Midwifery and Heads of Midwifery and site-based Midwifery Matrons, in order to provide an efficient and cost effective service.

As well as having excellent communication skills and organisational abilities you will need to be a team player and have advanced IT skills, experience of working in a pressurised environment and the ability to work autonomously, prioritising your own workload and acting on your own initiative.

You will have the ability to undertake a large proportion of administrative duties exercising own initiative, discretion and skill. You will be a fantastic team player who can work flexibly with the Assistant Service Manager to ensure key daily/weekly/monthly tasks and reports are completed on time.

You must have a degree or equivalent in a relevant subject or significant previous proven experience of working in a similar area or you will not be shortlisted.

This post may close early if enough applications are received

You will be required to maintain confidentiality, adhere to information governance and ICT Security Policy by maintaining information sensitively, demonstrate discretion and respect at all times.

You will be able to communicate effectively with all members of the midwifery team, supporting and promoting teamwork through effective dissemination of information in addition to communicating

effectively with other departments, agencies and patients when appropriate and providing hospitality as required.

You will have the responsibility for the management of various administrative tasks on behalf of the Associate Director of Midwifery and Heads of Midwifery/Site Leads as well as for the input and maintenance of good quality data.

You will ensure deadlines are met and papers are available in sufficient time for distribution whilst providing a high quality, comprehensive and responsive secretarial and administrative support for all of the Midwifery Department as required, including typing, photocopying, scanning, filing and completing online e-forms, printing out copy and filing for reference before submitting.

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

• Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
• Widening access (anchor institution) and employability
• Improving the experience of staff with disability
• Improving the EDI literacy and confidence of trust staff through training and development
• Making equalities mainstream

Please see JD for full details.

To include and not limited to:

Key Networks

The Associate Director of Midwifery

The Heads of Midwifery

The Womens and Sexual Health Divisional Managerial Team

Clinical Directors for the Division

Midwifery and Nursing Personnel

Other Secretarial and Clerks in the Department

The Trust Executive Team

The HR Advisor to the Service

Main duties and responsibilities

Maintain confidentiality, adhere to information governance and ICT Security Policy by maintaining information sensitively, demonstrate discretion and respect at all time.

Communicate effectively with all members of the midwifery team, supports and promotes teamwork through effective dissemination of information.

Communicate effectively with other departments, agencies and patients when appropriate and provide hospitality as required.

The responsibility for the management of various administrative tasks on behalf of the Associate Director of Midwifery and Heads of Midwifery/Site Leads.

To have responsibility for the input and maintenance of good quality data.

Ensure deadlines are met and papers are available in sufficient time for distribution.

To provide a high quality, comprehensive and responsive secretarial and administrative support for all of the Midwifery Department as required, including typing, photocopying, scanning, filing and completing online e-forms, printing out copy and filing for reference before submitting.

To ensure that stationery of office equipment is used efficiently, appropriately and cost effectively.

To take minutes of meetings as required.

To take responsibility for a complex and varied workload ensuring the efficient co-ordination, prioritisation and achievement of short and long term goals.

• Educated to Degree level in a relevant subject or…