Team Assistant

Capula is seeking an Executive Assistant to join the London office. The role provides dedicated support to the Head of Talent Development and a team of traders, ensuring seamless administrative and organisational support across a fast-paced trading environment.

The Executive Assistant will also provide cross-coverage for other Assistants during periods of absence and may be required to support additional trading teams where necessary.

This is a full-time, office-based role, five days per week.

• Arrange recruitment-related meetings in conjunction with HR
• Provide extensive and complex diary management across multiple senior stakeholders
• Co-ordinate internal and external meetings, including preparation and collation of materials
• Process and submit expense claims accurately and in a timely manner
• Maintain strict confidentiality at all times

• Arrange complex international and domestic travel, accommodation and itineraries
• Manage last-minute changes to schedules efficiently
• Arrange visas where required
• Organise corporate lunches, dinners and external events
• Book meeting rooms and co-ordinate catering requirements

• Provide administrative support on specific projects as directed
• Act as a floating Assistant for other trading teams when required
• Provide cover for senior executives during absence of other administrative team members
• Support the wider administration team by answering incoming calls and relaying messages as appropriate
• Work collaboratively within the administration function to ensure consistent service standards

• Occasional ad hoc work on bank holidays may be required
• Undertake other reasonable duties in line with business needs

• Bachelor’s degree is highly desirable

• Proven experience providing Executive Assistant support at mid/senior level
• Experience with in financial services or a professional services environment preferred
• Experience supporting multiple stakeholders in a fast-paced environment

• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Strong organisational skills with exceptional attention to detail
• Proactive, self‑motivated and able to work independently
• Approachable and collaborative team player
• Advanced knowledge of Microsoft Office suite

Capula is committed to helping all employees flourish in their roles by supporting your professional development and offering exposure to challenges that you may not encounter in a larger organisation.

We will provide:

• A competitive salary and bonus scheme with annual reviews
• 25 days' paid annual leave
• Excellent staff development and training opportunities
• Corporate gym membership (and a complimentary wellness space in our London office)
• Free breakfast, lunch, and dinner in our employee restaurant
• Medical insurance and other benefits