Administrative Assistant

Location: UK, London

Job type: Full time, permanent hybrid – employees are expected to work 3 days in the office per week.

Please note:

Applicants must have the existing right to work in the UK. This role is not eligible for visa sponsorship.

This role offers hands‑on exposure to senior leadership, real responsibility from day one, and the chance to build highly transferable skills in organisation, communication, and business operations within a global education‑focused company.

At QS, we believe that work should empower you. That’s why we foster a flexible working environment that encourages every employee to own their career whilst flourishing personally and professionally. Our company values underpin everything we do – we collaborate, respect and support each other.

It’s our mission to empower motivated people around the world to fulfil their potential through higher education, ensuring that everyone has access to opportunities that change lives.

Our diversity makes us stronger. By sharing our experiences, we learn from one another and achieve more together, driving progress across the sector.

At QS, you’ll be responsible for implementing real change in the international higher education landscape. You’ll take on meaningful challenges that see a positive impact across the business and the wider sector.

We’re confident you’ll feel right at home here. QS was named as one of Newsweek’s Top 100 Most Loved Workplaces in the UK (October 2023). As a gold‑accredited Investors in People organisation, we are among the top 28 % of workplaces globally – QS is a place where everyone can thrive.

We’re looking for an organised, motivated, and proactive Administrative Assistant to support our CEO. This is an excellent opportunity for a recent graduate or early‑career professional eager to learn how a global organisation operates at senior level.

In this role, you’ll gain exposure to executive operations, communications, and business priorities while building strong organisational and stakeholder management skills. You’ll play an important part in keeping things running smoothly day to day, enabling our leaders to focus on their highest‑impact work.

We’re looking for someone with great attention to detail, a positive attitude, strong judgment, and a genuine interest in developing their career in a fast‑paced, international environment.

• Help manage the CEO’s diary, scheduling meetings and protecting focus time
• Support inbox management by organising emails and flagging priorities
• Prepare simple briefing packs, agendas, and meeting materials

• Assist with preparing internal presentations and communications
• Help coordinate town halls, leadership meetings, and engagement activities
• Create clear, well‑formatted PowerPoint slides and documents

• Arrange travel bookings and manage simple expense processing
• Support invoice processing and basic budget tracking
• Maintain organised records and documentation

• Suggest simple improvements to processes and team organisation
• Help streamline administrative workflows where possible

• Handle sensitive information with care and discretion
• Communicate professionally with internal and external stakeholders

Any other duties that fall within the scope and purpose of the role.

• A relevant degree (or equivalent experience)
• Strong organisational skills and attention to detail
• Clear written and verbal communication skills
• Good working knowledge of Microsoft Office (especially PowerPoint)
• A proactive, positive, and curious mindset
• Ability to manage multiple tasks and priorities
• High levels of professionalism and discretion
• A genuine interest in learning and growing in a fast‑paced, global environment

• Internship or placement experience in administration, coordination, events, or…