Administrative Assistant

Administrative Business Partner (Contract – Hybrid, London)

Duration: 25 May 2026 – 24 May 2027

Schedule:

Hybrid (minimum 2 days per week in the office)

Working Hours:

Must be able to support US, EMEA & APAC time zones

We are seeking a highly organised and proactive Administrative Business Partner (ABP) to provide administrative and operational support to senior leaders across multiple business units. This role requires excellent judgement, strong communication skills, and the ability to manage complex scheduling, events, travel, expenses, and special projects in a fast-paced environment.

You will support three directors, work cross-functionally with internal teams, and help drive an efficient, well-organised, and high-performing workflow across the organisation.

• Provide extensive calendar management for executives and teams, including resolving scheduling conflicts, planning across time zones, and optimising time allocation.
• Prepare and organise meetings: secure rooms, ensure equipment readiness, compile agendas, create materials, and assist with note-taking.
• Maintain the highest level of confidentiality and apply strong judgement in handling sensitive information.

• Complete expense reports, process invoices, and manage purchase orders.
• Oversee travel coordination: book travel, prepare pre-travel requirements (e.g., visas, tech support), organise itineraries, and support travel logistics as needed.
• Support resource planning and headcount tracking where applicable.

• Plan and execute small to medium-scale internal and external events such as offsites, workshops, business meetings, team activities, and site-wide programs.
• Manage logistics including venue bookings, equipment, budgets, suppliers, and compliance.
• Act as the point of contact during events, ensuring smooth delivery from planning through execution.

• Partner with workplace services teams to coordinate office space planning, accommodation needs, and potential moves.
• Participate in culture-building activities and contribute to community, engagement, and site initiatives.
• Support program and project work across culture, communications, team dynamics, and site effectiveness.
• Advanced calendar management
• Strong communication and writing skills
• High level of confidentiality and discretion
• Relationship building and stakeholder management
• Travel planning and coordination
• Expense and budget management
• Event and program management
• Office space planning and coordination
• Core administrative excellence
• Ability to manage meetings and drive actions
• Team support and cross-functional collaboration

You are a detail-oriented, proactive, and adaptable professional who thrives in a dynamic environment. You have strong organisational skills, the ability to anticipate needs, and the confidence to manage competing priorities while supporting senior stakeholders. You are a collaborative partner who enjoys driving efficiency and structure across teams.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.