Business Support Administrator

Job Description

We’re looking for a proactive, highly organized Business Support Administrator to join our London office in a newly created part‑time role. This is an excellent opportunity for an experienced administrator or senior PA who takes pride in keeping things running smoothly behind the scenes.

This is a part time role for 3 days a week, with scope for hybrid working one day a week, this role is ideal for someone seeking a fast‑paced and growing organization. You’ll work closely with stakeholders across the business, supporting day‑to‑day operations and ensuring a high standard of administrative support at all times.

If you’re someone who thrives on organization, applies strong judgement, and enjoys taking ownership, we’d love to hear from you.

As Business Support Administrator, you’ll provide comprehensive administrative and operational support across the business. This is a varied role that requires sound judgement, strong communication skills, and a hands‑on approach, with exposure to senior stakeholders.

Key responsibilities include:

• Providing general administrative and coordination support across the business
• Managing day‑to‑day office operations and ensuring the smooth running of the London office
• Supporting client, supplier and employee onboarding and offboarding processes
• Assisting with basic financial administration, including chasing outstanding invoices and purchase orders
• Organizing and coordinating meetings, events and travel arrangements for staff
• Delivering high‑quality diary management, including scheduling across multiple time zones and communicating arrangements clearly to stakeholders
• Managing travel bookings with strong critical thinking, considering logistics, cost‑effectiveness, timing, and proactively identifying the best options
• Preparing and presenting clear, accurate information to management, particularly when seeking budget approval

• Proven experience in a senior administrative, PA, office management or business support role
• Strong critical thinking and judgement, particularly when arranging travel and logistics
• Clear, confident communication skills, including the ability to present information succinctly to senior management
• Excellent diary management skills, ideally supporting multiple stakeholders across time zones
• Highly organized, with exceptional attention to detail and the ability to prioritize competing demands
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong interpersonal skills and a collaborative approach
• Professional, friendly, and approachable manner
• Process‑driven, with the ability to work calmly and effectively under pressure
• Adaptable, flexible, and responsive to changing business needs

Security

HQ is a global cybersecurity company. Our specialist teams design, engineer and manage solutions that do three things:
Promote clarity and trust in a complex world. Build momentum around improving security posture. And increase the value of cybersecurity investment within organizations. Free from limitations, and inclusive of all requirements, we focus on defending today, while mitigating the risks of tomorrow. And into the future. Our solutions are tailored to our customers and their unique context. Around the clock, 365 days per year, our customers are never alone.

Security

HQ – We’re focused on engineering cybersecurity, by design.

• A positive, proactive attitude with a strong sense of ownership
• Willingness to approach all tasks with the same level of professionalism, regardless of size or requester
• Comfortable working independently while being a strong team player
• Naturally organized, dependable, and solution‑focused