Events Assistant

Events Assistant / Personal Assistant

London | Hybrid (Office + On-site Events) | Full-time

A premium, design-led food & beverage brand specialising in artisan Japanese matcha and green tea is seeking an Events Assistant / Personal Assistant to support both live brand activations and day-to-day executive administration.

This is a varied, hands-on role ideal for someone highly organised, proactive, and comfortable switching between event delivery and PA responsibilities. You will play a key role in ensuring events run smoothly while also supporting the leadership team with scheduling, coordination, and administrative tasks.

Events & Brand Activations

• Support planning, setup, delivery, and breakdown of events, tastings, pop-ups, and markets

• Transport, organise, and prepare event materials, products, and equipment

• Represent the brand at events, engaging customers with warmth and professionalism

• Assist with product education, sampling, and point-of-sale transactions

• Ensure brand presentation is polished and consistent

• Support post-event wrap-up, stock checks, and feedback collection

Personal Assistant & Administration

• Manage calendars, schedule meetings, and coordinate calls

• Provide reminders for upcoming events, deadlines, and priority tasks

• Assist with inbox management and basic correspondence

• Support travel planning and logistics when required

• Help organise documents, files, and internal records

• Provide general administrative support to the leadership team

• Friendly, confident, and professional in customer-facing environments

• Highly organised with strong attention to detail

• Proactive self-starter who can manage multiple priorities

• Comfortable working independently and taking initiative

• Flexible availability, including weekends and occasional evenings

• Able to lift and transport supplies up to 15kg

• Right to work in the UK

Nice to Have

• Previous experience in events, hospitality, retail, or customer service

• PA, EA, or administrative experience

• Interest in wellness, food & beverage, or lifestyle brands

• Experience using Google Workspace, calendars, or basic CRM tools

• Salary: £30,000 – £40,000 per annum (depending on experience)

• Flexible working arrangements and a hybrid schedule

• Opportunities to work at high-quality brand events and activations

• Product discounts and staff perks

• A supportive, collaborative team environment

If this role is of interest to you, please forward an up-to-date CV and cover letter to step, and we will get back in touch as soon as possible.