Executive Assistant

Work Setup:
Hybrid - 5 days with flexibility

We are seeking an organised and proactive administrative professional to support a busy team in a fast-paced financial environment. You will assist with scheduling, correspondence, travel, and general administrative tasks, helping the team run smoothly. This role is ideal for someone with some EA or administrative experience looking to develop their skills while supporting senior management in a structured, supportive setting.

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.

• Manage senior team members' schedules, acting as a proactive ‘gatekeeper’, prioritise urgent tasks, and arrange meetings, conference calls, AV equipment, catering, and video conferencing.
• Prepare agendas, meeting materials, collate documentation and draft correspondence including PowerPoint presentations.
• Provide full telephone coverage and handle enquiries and process incoming/outgoing mail efficiently.
• Organise travel, itineraries, and process expense claims in line with firm policy.
• Maintain handover notes and support consistent assistant coverage across the department.
• Coordinate Compliance training, track attendance, maintain data on Jive sites and upload updated policies to the LCD portal.
• Manage invoice processes, purchase orders, and vendor payments using internal MS systems.
• Support other general admin tasks as required.

• Executive Assistant with up to 5-6 years’ experience supporting senior executives or teams in fast‑paced environments.
• Confident, discreet, and professional, with strong interpersonal skills to liaise at all levels; highly organised and able to multitask under pressure.
• Strong written and verbal communication; excellent attention to detail.
• Proficient in Word, PowerPoint, Excel, Outlook, Adobe;
  Jive experience advantageous.
• Ability to use initiative, maintain confidentiality, and follow up on outstanding tasks.

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organisations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.