Admin Assistant - Law Firm Bridge

The Firm - The Admin Assistant provides efficient, accurate, and confidential administrative support to the L&D Officer and wider HR team. The role is critical in ensuring smooth day‑to‑day L&D/HR operations, supporting key processes across the employee lifecycle, and delivering high‑quality service to employees and Partners.

NO AGENCIES PLEASE

We foresee the role working 75% of the time working with our L&D Officer, the rest of the time helping the wider HR Team. Full duties as follows:

• Create and maintain user profiles, including new starters, leavers, department changes, and promotions.
• Enrol staff onto mandatory and developmental training, including monthly firmwide courses and New Starter training.
• Monitor automated reminders ("nags") and follow up on incomplete training where required.
• Produce monthly and quarterly reports on course completion for L&D, HR and Compliance.
• Add course completions and attendance records to individuals’ HR files (e.g., Personio).
• Maintain payments, attendance and completions.

• Process training booking requests and consult with the L&D Officer on suitability and approvals.
• Book individuals onto external training courses, organise payments, and liaise with finance on cost reconciliation.
• Organise internal training sessions including Lunch & Learns, career pathway sessions, practice‑specific training, and refresher courses.
• Arrange meeting rooms and catering for all internal training events.
• Liaise with external trainers regarding logistics, attendance, catering, and handle any expenses payments.

• Assist the L&D Officer with early careers administration, including paralegal and trainee pathways.
• Support monitoring of budgets for paralegals and trainees.
• Assist with paralegal and trainee check‑ins, mentoring scheme tracking, and training record maintenance (including SRA and Trainee Training Records).

• Liaise with HR regarding new starters, leavers and returners to ensure accurate training allocation and file management.
• Update relevant intranet pages with approved content and documentation.
• Support Performance Review cycles and reminders.
• Provide general administrative support including updating records, managing shared inboxes, sending reminders, collating information and running reports.
• Assist with creating content for internal communications and L&D updates.
• Assist with organising interviews and preparing onboarding inductions for new starters.

• Prior experience in an administrative role, ideally within a law firm (not limited to HR or L&D).
• Well presented with excellent communication skills
• Strong attention to detail and accuracy.
• Excellent organisational and prioritisation skills.
• Confident using Excel and managing data.
• Comfortable handling routine administrative and data‑entry tasks.

• Competitive salary
• Flexible Working
• Private Medical Insurance
• Life Insurance
• Income Protection
• Contributory Pension
• Discretionary annual staff bonus
• Reduced gym membership
• Discount vouchers through one of our suppliers
• Season Ticket Loan
• Additional 2 days off for Christmas