EA & Office Assistant

EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists. We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America.

We keep ourselves busy with a large range of music-related services from original content and marketing to distribution and recordings.

Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering talent, not just in our artists but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey.

President, Global Creative Music; SVP, International Marketing, and Managing Director, Europe.

EMPIRE is looking for an experienced Executive Assistant and Office Assistant to support executives in our London office, our UK and International headquarters. This position plays a critical role in ensuring smooth operations within the executives' offices. On the one hand, this individual will manage a wide range of administrative tasks, act as a liaison between departments, and handle high-level projects to support the executives in both routine and strategic aspects of the business.

The ideal candidate is organized, resourceful, adaptable, and has a passion for the music industry.

On the other hand, together with the MD, Europe, as Office Assistant this individual will lead the general operation of our office. Duties will involve greeting visitors, purchasing office supplies and taking proper inventory. You will assist the executives in administrative tasks as assigned, to maintain a positive and welcoming environment.

Executive Assistant:

• Manage the executive's calendar, including scheduling meetings, calls, and travel arrangements.
• Handle confidential information with discretion and professionalism.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
• Serve as a primary point of contact between the executive and internal/external stakeholders.
• Screen phone calls, emails, and other communications, ensuring timely responses and prioritization.
• Assist with coordinating cross-functional teams and facilitate communication between departments.
• Assist in scheduling and preparing for meetings and reviewing project progress.
• Prepare and organize materials for meetings with the Executive.
• Manage and track key projects and deadlines, ensuring they are completed on time and updated on applicable databases.
• Assist in preparing for meetings, industry events, and presentations.
• Support the Executive in business development initiatives and high-level decision-making.
• Ensure smooth travel logistics for the Executive, including preparation of travel documents, schedules, and communication with relevant teams.
• Maintain professional relationships with industry executives and other key partners.
• Support the coordination and execution of industry events.
• Handle special projects as assigned by the Executive.
• Continuously evaluate and streamline office processes for efficiency and effectiveness.

Office Assistant:

• Oversee all office inventory and equipment inventory
• Manage office floor plan/seating chart
• Meet and Greet guest in lobby area
• Manage relationships with outside vendors: office furniture, office snacks and beverages, catering, IT/Audio, electric/HVAC, etc.
• Manage relationship with building management
• Maintain company culture (outings, happy hours, book club, holidays, etc.) - monthly.
• Build regular team-building outings to foster a positive working environment
• Oversee guests and employees visiting
• Oversee artist listening meetings and signing parties
• Fire Warden for emergency and First Aid procedures
• Assist with new-hire onboarding processes, and manage key…