Office Assistant

We are recruiting for an Office Assistant on behalf of our client, Passion Pictures to join the team on a 6-month fixed term contract.

The Office Assistant will be the face of the UK Head Office, based in central London, responsible for greeting clients and facilitating a welcoming and warm first impression to the business.

This role will be supporting the Office Manager with administrative related tasks for day-to-day maintenance of the Rathbone Place building.

• Acting as a key holder, opening and closing the office daily.
• Managing and organising designated office mailboxes and enquiries.
• Supporting building maintenance activities and keeping SharePoint documentation updated.
• Providing front‑of‑house cover during lunch hours.
• Managing office supplies, including stock checks, weekly ordering, and distribution across the building.
• Completing post runs, deliveries, and general office errands as needed.
• Liaising with contractors and supporting the Office Manager with onsite maintenance coordination.
• Recording and tracking credit card receipts and related documentation.
• Providing support for off‑site projects and occasional out‑of‑hours work (with notice).
• Carrying out regular area checks to ensure kitchenettes, washrooms, and communal spaces are well‑maintained and fully stocked.
• Ensuring communal areas remain tidy, organised, and compliant with fire‑safety requirements.
• Maintaining meeting rooms throughout the day, including AV functionality checks and organising refreshments for internal and external meetings.
• Assisting with internal events, team showcases, seasonal activities, and creating simple posters or flyers.
• Supporting Health & Safety processes, including daily fire walks, annual drill coordination, CCTV checks, and assisting Fire Marshals and First Aiders.

• Minimum of 1 year experience in a customer facing or reception based role
• An understanding of Mac & PC operating systems is desirable
• Excellent communication skills
• Ability to work as part of a team or individually
• Experience working on Microsoft 365 platforms (Core Apps: Outlook, Excel, Word, PowerPoint, Planner) in addition to creative tool platforms (Canva and Photoshop)

Start Date:

Monday 30th March

Fixed Term

Contract:

6 months

In Person

Annual salary of up to £30,500