Personal Assistant

Overview

As a Personal Assistant, you will be supporting the Chief Operating Officer (COO) in delivering high-impact work by managing all administrative tasks and ensuring the COO’s time is maximised. You will act as a key strategic partner, coordinating and engaging with a diverse range of internal stakeholders, including Senior Management and employees at all levels. You will design and deliver impactful, end-to-end administrative experiences from complex diary management to travel logistics while remaining flexible, proactive, resourceful and efficient, even under pressure.

This role demands the utmost professionalism and confidentiality.

• Extensive Diary Management for the COO and the WE Regional VP
• Coordinate and Execute Meetings (internal/external), including scheduling, setting up VC/dial-in details, distributing agendas, and arranging venues/catering
• Attend Key Meetings (e.g., CLT) to take accurate notes and minutes for succinct information transfer
• Handle Full Travel Logistics for the COO, including booking accommodation, transfers, and necessary reservations
• Facilitate Setup and Induction for all new Senior Management hires, arranging stakeholder meetings and equipment
• Support wider CLT Team with off-sites and daily enquiries, and assist Marketing with external events
• Manage Financial Administration, specifically the completion and submission of all expense claims

• The highest level of confidentiality when handling sensitive and proprietary information
• A strong track record of reliability, ensuring commitment to delivering tasks with accuracy and within deadlines
• Exceptional organisational skills, capable of managing multiple, competing priorities simultaneously
• A highly efficient approach to your work, constantly seeking to optimise time and resources
• An independent, self-starting mindset, comfortable taking initiative and managing your workload autonomously
• Unwavering integrity and professionalism in every interaction
• The spirit of a genuine team player, collaborating effectively with peers and colleagues across the business
• Adform’s guiding principles ingrained in your profile:
  Focus on Client Value, Behave with Decency, Take Ownership, Care, Collaborate as a Team Player, Remain Ambitious, and Stand Tall in all interactions

• A dynamic, inspiring, and international environment filled with ambitious and caring colleagues
• Informal style of leadership and communication – but with the highest expectations of performance and professionalism
• A competitive compensation package incl. pension based on your qualifications and experience
• A comprehensive health insurance plan
• Family, travel, and meal benefits, as well as social and company events
• And much more – join us to explore the full experience!

Adform is an equal opportunity employer with a global perspective. We remain committed to creating an environment that not only respects different backgrounds but celebrates them too. We believe that diversity in all its forms enhances our teams’ creativity, innovation, and effectiveness, and therefore we value different backgrounds, perspectives, and skills. We are committed to creating a work environment where employees feel valued for who they are and what they can contribute.

We welcome all qualified applicants regardless of sex, race, disability, marital status, sexual orientation, and religious background, in accordance with Equal Opportunities Act 2010.

Adform is the most powerful and safe media buying platform in the world. With a 20+ year history of delivering service excellence and forward-looking technology, Adform enables major brands, agencies, and publishers to create, buy, and sell digital advertising globally. Having pushed the boundaries through augmented intelligence and an industry-leading identity solution, Adform has consistently changed the game for digital advertisers.