Team Admin Assistant

Team Administrative Assistant
Location: City of London (Hybrid working – 3 days in office)
Reporting to: Head of Finance
About the Company We are a growing, well-backed organisation based in the City of London, operating within a specialist professional services environment.
Despite working in a high-performing, commercially focused setting, the culture is genuinely collaborative, supportive and down-to-earth. It’s a business where people enjoy coming to work, teams work closely together, and individuals are trusted and valued for their contribution.
Employees describe the environment as:

• Friendly and inclusive
• High-performing but grounded and team-focused
• Supportive and team-oriented
• Professional, yet fun

This is a company where people stay, progress and build long-term careers.

• Direct exposure to senior leadership
• High visibility within the finance function
• Opportunity to grow the scope of the role over time
• Collaborative and well-regarded support team
• Involvement in offsites and team events
• A culture that genuinely values its support professionals

The Role We are seeking a highly organised and proactive Team Administrative Assistant to support the Head of Finance and wider finance and analytics teams.
This role plays a key part in ensuring the smooth running of leadership schedules and team operations. It requires discretion, strong attention to detail and the confidence to operate in a fast-paced environment.

• Complex diary management for the Head of Finance and selected senior leaders
• Coordinating internal and external meetings, including logistics and preparation of materials
• Supporting presentation preparation where required
• Booking travel, accommodation and transport
• Processing invoices and expenses
• Liaising with internal and external stakeholders
• Providing administrative support across projects and initiatives
• Assisting with team events, workshops and quarterly offsites
• Supporting additional tasks as required

• Previous experience as a Team Assistant / PA / Administrative Assistant
• Experience supporting senior stakeholders
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• High attention to detail
• Proficient in Microsoft Office
• Discreet and comfortable handling confidential information