Events Assistant

Thisfulltimerole offers an exciting opportunity to work at the heart of a busy, high performing

Event steam.

The successful candidate will support the team across a diverse portfolio of events and projects, providing reliable administrative and operationalassistanceto keep activity running smoothly.

Every day will be different, and the role suits someone who enjoys variety, thrives under pressure,is highly organised and is able to adapt quickly to changing priorities.

As well as strong attention to detail,the role involvesrepresentingthe teamin a professional and confident manner.

Onsite at events, the Events Assistantmust be presentable and comfortable engaging with internal and external stakeholders.

Situated in central London, occasional travel within the UK isrequiredforin person events, and flexibility with working hours is necessary during these periods, often extending beyond the typical 9am–5.30pm schedule.

This position offers a valuable opportunity to develop robust administrative and events experience while contributing to UK Private Capital’s wider programme

• Event Delivery Team Support:
  Assist with delegate and speaker management forthe event delivery team, focusing on the flagship events,diary management, and general data/admin tasksdepartment wide.

• Data Management:
  Use CRM to manage data,maintainonline filing systems, and ensure data accuracy.

• Communication:
  
  Arrange panel callsfor the event delivery team,support event communications and manageeventcollateral.

• Execution:
  Support the event delivery teamon in-person and digital event execution,manage delegate bookings, and handle pre- and post-event communications.

• Administrative Tasks:
  
  Maintaindepartment widefiles, systems, and databases, manage inboxes, and support ad-hoc projects.

• Excellent organisational skills and the ability to manage multiple tasks simultaneously

• Adaptability and flexibility in a fast‑paced environment

• Strong attention to detail andhigh standards of accuracy

• Excellent interpersonal and communication skills

• Strong administrative skills witha proficiency in MS Office and CRM platforms (preferably Microsoft Dynamics)

• Professional, presentable, and confident whenrepresentingthe team externally

• Strong administrative skills

• Adaptability and flexibility to adjust to changing business needs

• Experience with managing conflicting priorities and multiple day-to-daytasks,whilemaintaininghigh quality standards

• Methodical approach to work with an eye for detail

• Enjoysandthrivesoff a busy and fast paced environment

• Ability to remain calm under pressure and have a positive ‘can do’ attitude

• Excellent accuracy andproof-reading skills

• Intermediate level of experience with Excel

• Proficiency in the use of MS Office such as Word and Outlook

• Strong time management and exceptionalorganisationskills

• Excellent writing and presentation skills.

• Excellent interpersonal skills and ability to build professional relationships both internally and externally

• Professional telephone manner combined with polite communicationstyle

• Collaborative and consultative approach; strong work ethic

• Experience with a CRM database, ideally Microsoft Dynamics

• Co-ordinating calls/meetings with members and speakers for Director and Managers within the events team

• Support Director,Senior Events Manage rand Senior Event Executive (Line Manager) with all admin tasks for flagship events

• Co-ordinating pre and post events communications with both delegates and speakers

• Arranging panel calls for multiple speakers.

• Preparing and packing event collateral

• Co-ordinating the use of digital platforms to ensure the smooth-running of events

• Collecting and collating feedback and feeding this back to the relevant teams

• Creating and editing web pages to reflect current event details

• Support Commercial Executive with booking and recording delegate registrations for all ticketed events

• Assisting Event Manager and Event Executives at events (in person and digital)

• Assisting Commercial Manager and Commercial Executive with preparing and editing commercial documents such as Key Account Meeting briefings, sponsorship/ticketproposalsand…