Travelling PA to Chairman Position at Family Office in Mayfair

This prestigious family office in London is looking for a PA/EA to support their Chairman. He travels regularly - sometimes every month for a week to 10 days and need someone flexible who is happy to work whenever needed - sometimes over weekends and evenings. You will work as part of a small team of 8, deligating to a Junior PA and several interns and work across both business and personal responsibilities.

Managing busy calendar across international time zones and inbox management of email and Whats App; prioritising, drafting and editing correspondence.

• Managing international business and personal travel; including flights, hotels, transfers, and detailed end to end itineraries for weekend trips. Accompanying when required.
• Gatekeeper: professionally handling all enquiries for the chairman, professionally liaise with high level contacts.
• Arranging personal documents, e.g. passports, visas (completing applications, attending embassy appointments on behalf of the applicant)
• Providing lifestyle management: medical appointments, personal errands, dinner reservations and securing tickets for events and shows.
• Support the delivery of private and corporate events, maintain a high standard of guest experience.
• Liaising with the house staff , arranging additional house staff when required, keeping the waiting staff rotas and ensuring rooms are prepared or serviced after use.
• Managing short term intern PAs.

This is a wonderful opportunity for someone with 5 years + experience in a PA position, ideally within professional services or a family office, who is able to travel at short notice and provide seamless support to a very busy individual.

Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants