Japanese speaking Expense Admin Officer

A foreign bank based in London is seeking an Expense Admin Officer. You will be responsible for supporting expense administration, payroll‑ and tax‑related matters, and governance processes within the General Affairs Department. The ideal candidate will have solid experience in expense and accounting administration within a Japanese company and be able to support budgeting, regulatory compliance, and expatriate‑related administration accurately and reliably.

• (O) Eligible visa:
  Permanent residence, Spouse, Partner
• (X) NOT eligible:
  Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance

WORK TYPE:
Hybrid work available

VISA SUPPORT:
No

TYPE:
Permanent, full-time

WORKING HOURS:

9:00-17:00 from Monday to Friday

SALARY: up to £60k, depending on experience

START: ASAP

LOCATION:

London – hybrid work

• Preparing expense tickets and checking expense approvals against budgets and authorisation levels
• Monitoring expense payment results and investigating queries or discrepancies
• Supporting branch budget operations, including:
  Budget preparation, Budget forecasting, Budget reporting, Monitoring expense budgets
• Supporting regulatory and governance‑related matters, including:
  Senior Managers Regime, Certification Regime, Branch governance structure, Policies and Procedures updates, Head Office reporting
• Supporting tax services for expatriate staff under the instruction of the Assistant Manager, including preparation of expatriate tax returns and PSA/dispensation processes
• Maintaining and updating internal manuals and policies, such as:
  Operating Expenses Manual, Payroll Manual, Governance and Internal Control policies
• Providing administrative and record‑keeping support to expatriate staff
• Providing cover for other team members within the department as required
• Supporting ad‑hoc General Affairs duties, including contract management, meeting arrangements, attendance at meetings, and minute taking
• Undertaking other reasonable duties as required by management

• More than 4-5 years’ experience in accounting and/or expense administration within a Japanese company
• 3-5+ years’ experience in expense and accounting administration roles
• Bookkeeping and/or accounting qualification or equivalent practical experience
• Experience working in either Japanese or English language business environments
• Business level of English and Japanese
• Strong working knowledge of Microsoft Office applications
• High level of accuracy and attention to detail
• Ability to handle confidential information appropriately

* All applicants for the Expense Admin Officer must have the right to work in the country without any restrictions as the Company is not able to offer visa support.

* We regret that we cannot accept applications from YMS, Graduate or Student visa holders.