Legal PA - Tax and Private Client

Responsibilities

• Diary management responsibilities include making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
• Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including taking messages, pass on information and deal with simple queries.
• Build relationships with other teams including finance to take responsibility for chasing WIP and financial matters for partners
• Handling documents, some of which are large, making amendments and working to deadlines
• Assist Partner/Fee Earner with billing, preparing billing guides, and liaising with the billing team as needed, updating schedule of invoices and following up with Partner/Fee earner to ensure sent out in a timely fashion
• Responsible for coordination of marketing events of up to 50 people and liaising with the events team internally on larger events.
• Manage the production of all documents, including restyling using house styles and client document styles (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Organising transport, accommodation and related documentation for international travel and domestic travel between offices as required.
• Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and audit Letters, with direction from partner/fee earner.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
• Audio and copy typing of legal documentation and correspondence to a high standard.
• Maintain CRM by updating Inter Action and maintaining fee earner contact lists and updating calendar invites with the correct BD information.
• Support Marketing and Business Development administration e.g. prepare alerters, invites, web profiles, presentations, contact sheets, tenders, bids etc.
• Arranging events.
• Any additional ad hoc tasks as required.

• Experienced administrator or Secretary/PA with previous experience in a legal environment.
• Must have an understanding of diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team and be a role model and mentor to the junior members of the team.
• Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 365).
• Must be a competent typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Understanding of using a computerised finance system (Fieldfisher use Evergreen).
• Understanding of using a Client Relationship Management system (Fieldfisher use Inter Action).
• Must be able to pre-empt and demonstrate initiative in ensuring the workload is managed efficiently maintaining effective communication with the fee earner at all times.
• Must have a 'can do' approach and be willing to develop the role to ensure a high level of unsupervised support as far as can be attainable is provided.
• Must be able to work autonomously and aim to resolve problems, identify solutions with minimum of supervision and direction.

• Inclusion is not exclusive:
  Fieldfisher values diversity and celebrates differences.
• Hybrid opportunities with a 60:40 office:home balance.
• Private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, and other benefits.
• Office location:
  Riverbank House, London Finance District, with views and proximity to the city landmarks.
• Talent development: opportunity for career growth and training across a pathway with flexibility to explore interests.

• Click 'Apply Now', complete an online application and upload a CV.
• Successful applications will be invited to a 20-30-minute introductory call with a recruiter.
• Hybrid opportunities may include a visit to our offices for a face-to-face meeting.
• We recruit on a rolling basis; applications are reviewed until the role is filled. You can contact  for more information.