Senior Legal PA - Interactive Entertainment

Overview

The Department
The pace of change in the business world has never been greater. New thinking, technology and business models have shaken up the old and made possible ideas that would have been unthinkable just a few years ago. The Innovation Department brings together expertise from across the Firm, allowing a new level of collaboration and a focus on meeting the needs of clients in diverse and dynamic sectors.

Our legal knowledge is underpinned by the latest technology to create better insights, better levels of customer service and increased efficiency for our clients.

The practices within the Innovation Department include those that are well established, recognised as being at the top of their game by the legal industry, and those that we have created in recent years as clients have come to us with new problems to solve and value models to create. We offer a relentless curiosity for our clients  businesses and sectors, and a passion for finding new ways to help them meet their goals.

We have an innate understanding of what drives those creating new ideas, because that s what we are doing within our own business every day.

The Role

The Senior Legal PA is primarily a Partner focussed role, based within a practice area in one of the Firm s fee-earning departments. The Senior Legal PA will work with specified Partners and/or other senior fee earners to provide proactive, timely and high quality administrative/co-ordination support. The Senior Legal PA will need to be a self-motivated organised individual, who will be able to manage a busy workload and take responsibility for following tasks through to completion.

• Fee Earner Support
  • Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate.
  • Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time).
  • Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc.
  • Support Fee Earners with expense claims.
  • Matter Lifecycle:
    Supporting fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm s systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc.
  • Developing a strong working knowledge of the Firm s billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients.
  • Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required.
  • To co-ordinate the WIP lists and billing on behalf of Partners, including liaison with billing team. Pro-active monitoring of time and bills against the estimate.
  • Supporting the fee-earning staff to ensure compliance with the Firm s documented Compliance policy and guidelines, particularly around subsidiaries, new matters, conflict checks, searches etc.
  • Ensuring all documents are maintained and filed in line with the Firm s electronic and hard copy filing protocols.
• Business Development
  • Working with the client lead Partner and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches.
  • Co-ordinating smaller events, and to help prepare content and presentations to the client. Where applicable, to manage Client Handbook and to keep central BD status report updated monthly.
  • Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses.
  • Researching company/client information and biographies.
  • Logging referrals and contacts to the CRM system (Inter Action) and management of CRM lists.
  • Travel
  • Full management of travel for assigned fee-earners, ensuring business travel is booked via the Firm s in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy.
  • Delegation (where applicable)
    • Collaborating with administrative assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers…