Senior Executive Assistant to CEO

Overview

Our Ahead Together strategy is centred on early intervention to prevent and alter the course of disease, thereby protecting people and supporting healthcare systems. Our diverse portfolio consists of vaccines, specialty medicines, and general medicines. Through continuous innovation and a dedicated focus on scientific and technical excellence, we strive to develop and launch new, groundbreaking treatments that address critical health challenges.

Job Purpose Provide a high calibre executive support to the CEO of GSK. This role manages complex executive operations and acts as primary interface with senior internal and external executives, Non-Executive Directors and engagement with government officials, investors and media. Executive Office Management

• Manage the CEOs multi-time-zone calendar, anticipating priorities and resolving conflicts efficiently and authoritatively.
• Coordinate international travel including end-to-end multi-country itineraries, visa processes, and logistics, including Security where appropriate, ensuring compliance and cost efficiency. Will require out of hours oversight when necessary.
• Apply sound judgement to address issues on the CEO's behalf, using in-depth knowledge of their work and priorities.
• Prepare documentation, briefings and talking points etc in advance of key meetings, in conjunction with the CEO Office.
• Handle high-volume workload efficiently by setting clear priorities and maintaining consistent quality.
• Oversee CEO's email and correspondence, ensuring timely responses, triaging appropriately and track actions to closure.
• Managing the Assistant to the Senior Executive Assistant, including delegating tasks as appropriate.
• Build trusted relationships across countries and cultures, representing the CEO's office with professionalism.
• Respond efficiently to internal queries and support engagement in key forums.
• Mentor colleagues and contribute to leadership within the administrative community.
• Manage sensitive information with highest level of discretion.
• Organise and oversee logistics for complex meetings, conferences and visits, collaborating with internal and external parties, including onsite support at external Executive Committee meetings as appropriate.
• Collation of all time sensitive papers for CEO review, e.g. Quarterly Results and Board papers.
• Manage accurate records, expenses, purchase orders and vendor activities.
• Compile and submit the CEO's T&E expenses via Concur, on a timely basis, ensuring compliance to GSK's T&E policy.
• Review T&E expenses submitted by the Executive Committee, highlighting any compliance issues or concerns to the CEO prior to approval.

• Technical Proficiency:
  Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools along with GSK company systems (CERPS/Fiori, SharePoint, Concur, Workday, Board Vantage).
• External focus:
  Familiar with external business landscape, media and investor environment, confident in engaging with senior executives, government officials, investors, and the media.
• Internal focus:
  Strong understanding of CEO's strategic agenda to support effective prioritisation.
• Development:
  Proactive in staying current with new technologies, tools and best practices to enhance executive support.
• Professional presence:
  Represent GSK's culture and values, demonstrate confidence, polish and executive presence.
• Proactive thinking:
  Anticipate needs, navigate complexity and operate at pace with minimal guidance.
• Confidentiality:
  Handle highly sensitive information, collaborating closely with high profile board members, government officials, investors and media.
• Collaboration:
  
  Mentor and support other Executive Committee Assistants.
• On-site expectation:
  This is a hybrid role based in GSK HQ, in London, United Kingdom. You will spend regular time on-site to support face-to-face meetings and events. You will also work remotely when appropriate. Specific on-site expectations will be agreed during the hiring process.

You will work in a role with visible impact across the organisation. You will gain exposure to senior leaders and strategic priorities. You will be supported to learn, develop and take on greater responsibilities. We welcome applicants from different backgrounds and experiences. If this role feels like the next step in your career, we encourage you to apply and tell us how you would add value.

• Proven experience supporting C-suite executives / Board level.
• Strong engagement with board members, senior executives, government officials, investors and media.
• Qualifications or proven experience in administration and key software packages (Word processing, PowerPoint, spreadsheets and databases).
• Strong English and Mathematics (A Level/GCSE or equivalent).
• Analytical capability with strong organisational skills and meticulous attention to detail.
• Excellent interpersonal skills with a strong understanding of organisational dynamics.
• Broad administrative…