Admin Assistant

Administrative Assistant (KS4)

The Heathland School, Wellington Road South, Hounslow TW4 5JD

Monday – Friday: 8am – 1pm (25 hours per week). Term Time + 5 INSET Days. Scale 2/3 £ 17,096.55 - £17,836.76 per annum.

• The organisation and updating of KS4 pupil files.
• Maintenance of KS4 Year Team filing.
• Making and photocopying resources for KS4 Year Team use.
• Data inputting on Pupil Progress.
• Provide ad hoc admin assistance as and when required.
• Assist the Head of Year (KS4) with creating accurate letters using mail merge, display items and certificates.
• Monitoring the Microsoft Teams areas to ensure parents are informed of pupil achievements and concerns.
• Assist HOY in other administrative tasks that are required, which include photocopying, printing and contacting parents.
• Recording Incident Forms on SIMS.
• Recording positive achievements on SIMS.
• Sift and archive KS4 at the end of Year 11.
• Process all Trip & Visit requests under the direction of the Assistant Headteacher including liaising with department trip representatives to create letters, process insurance paperwork and cover circulars. Set up and maintain a trips & visits calendar and progress report. (Monday and Tuesday only)
• Work with the Assistant Headteacher (Learning and Teaching) to process all staff course bookings, liaise with course providers and complete cover slips. Update staff records and produce reports as requested. (Monday and Tuesday only)
• Respond to telephone calls and enquiries and be available for reception cover when required.
• Provide cover for KS3 administrator if or when absent.
• Undertake additional administrative tasks as directed by the Office Manager.
• Complete regular first aid training to assist with providing cover in the medical room.
• Follow all safeguarding procedures and complete training as required.

Essential:
Proven experience in school administration, strong organisational skills, proficiency in Microsoft Office Suite, knowledge of pupil progress systems. Experience with travel booking and staff training processes is desirable.

Please download the attached application form and Job Description. The school does not accept CVs. Completed application forms should be emailed with the names and addresses of two referees to Mr S S Gill (Deputy Head) by 9:00am Thursday 5th February.

Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service. The Heathland School is committed to safeguarding and promoting the welfare of children and young people and expects all staff, governors and volunteers to share this commitment. This appointment is subject to an Enhanced DBS check.