Operations Coordinator

Overview

At Hadean, we are building the next generation of defence technology. As a key player in the UK’s defence tech ecosystem, our world-leading software is trusted by defence organisations and militaries worldwide. We specialise in AI-powered digital wargaming and Command & Control systems that help users understand complexity, make better decisions, and operate ning Hadean means working on technology with real-world impact, alongside a team that is driven to push the limits of what’s possible.

We’re looking for an Operations Coordinator to join Hadean in a hands-on role that offers exposure to a wide range of operational and people focused activities across the business. This is a great opportunity for someone who is eager to learn, enjoys variety and wants to develop their skills in a fast-paced, growing company.

You’ll support a wide range of activities including recruitment administration, people operations, office management, event planning and project tracking. Working closely with teams across the organisation, you’ll gain practical experience, build a strong foundation in startup operations and play an important role in keeping day-to-day activity running smoothly.

• People administration support across the full employee lifecycle, including recruitment coordination, onboarding, offboarding and internal changes
• Plan and coordinate company events, socials, meetings and conferences, including scheduling, logistics and catering requirements
• Attend and help run on stand events on occasion (some travel may be required)
• Maintain and update our HR systems and employee records with high attention to detail.
• Own people specific compliance requirements, including security clearances and right to work
• Be the point of contact for Finance, ensuring clear communication so they get the information they require regularly and on time
• Support the wider Ops team as the business grows and changes, jumping into projects and lending a hand
• Oversee the maintenance of our office and managing day-to-day office operations, including managing vendor relationships and ensuring a safe and clean work environment
• Be the hands on point of contact and face of the company for many external stakeholders, including answering phones, greeting visitors and handling enquiries, delivering a great experience

• Strong organisational and time management skills, with the ability to manage competing priorities
• Detail oriented and thorough
• Confidence using tools such as Google Workspace, spreadsheets and collaboration/project tracking tools
• Excellent written and verbal communication skills - ability to communicate to all levels of the business
• Proactive, positive and adaptable - thrives in a fast-changing environment.
• Thrives on feedback and setting development targets
• Strong EQ/ Emotional Intelligence, balancing employee feedback with Company requirements
• Desirable: experience in an operations, people admin, office management or coordination role (especially within a startup, scale-up or fast-paced environment).

• Hybrid working with 4 days per week in our fantastic office in Shoreditch, London
• Share options
• Private Health Insurance
• Enhanced pension scheme
• Enhanced parental leave
• 3 extra days off at Christmas (on top of our standard 25)
• L&D budget

We believe diversity drives innovation and for that reason we strongly encourage those from all backgrounds to apply for roles  are an equal opportunity employer and aim to build a workforce that is truly representative of the communities in which we operate and our clients.