Office Manager​/EA

Join Australia’s largest independent health, wellness, and beauty powerhouse!

Part of DBG Health, headquartered in Australia, we’re driven by our mission to deliver affordable and innovative solutions that enhance well-being for millions of customers. With over 1,000 dedicated professionals, we lead the way in pharmaceuticals, consumer goods, beauty, health, and wellness, backed by a portfolio of trusted brands.

Vida Corp, our consumer division, represents market-leading names like MCoBeauty, Esmi Skin Minerals, Nude by Nature, Sun Skills, PONi cosmetics and more, offering premium-quality, accessible products that resonate with consumers domestically and internationally.

As we embark on significant global expansion, we are proud to announce the European launch of MCoBeauty, starting in London. Known for its innovative and high-quality cosmetics, MCoBeauty embodies our commitment to empowering individuals to embrace their beauty while delivering exceptional value. This milestone underscores Vida Corp's ambition to redefine global health and beauty standards, bringing innovative, accessible solutions to new markets.

Be part of our exciting growth journey and shape the future of global health, wellness, and beauty. Soon, we'll expand in this market further by launching Nude by Nature and Esmi Skin Minerals. Join a team that values creativity, innovation, and customer impact as we continue to grow and redefine what's possible.

Vida Corp is seeking a highly organised and proactive Office Manager / Executive Assistant to support the Executive General Manager, Europe, while ensuring the smooth and efficient running of our European office operations.

This is a pivotal, trusted role combining executive support with office and operational management. You will act as a key point of coordination between senior leadership, internal teams, and external partners, enabling the Executive GM to focus on strategic priorities while ensuring the office environment, systems, and processes operate effectively.

The ideal candidate is detail-oriented, discreet, highly adaptable, and confident working in a fast-paced, scaling organisation. You will be comfortable juggling multiple priorities, anticipating needs, and acting as a central support hub for the European leadership team.

The role will be based in London or Amsterdam, supporting the European business with occasional regional collaboration. The candidate must have right to work in the location.

• Provide high-level executive support to the Executive General Manager, Europe, including diary management, meeting coordination, travel planning, and expense management.
• Act as a trusted point of contact between the Executive GM and internal/external stakeholders, ensuring clear communication and follow-up.
• Oversee day-to-day office operations, ensuring a well-functioning, organised, and professional office environment.
• Coordinate relationships with external service providers, including IT partners, office suppliers, and facilities providers.
• Manage office budgets, invoices, contracts, and renewals in collaboration with Finance.
• Support onboarding and offboarding processes for new team members, including coordination with IT and facilities.
• Prepare presentations, reports, and documentation for leadership meetings and business reviews.
• Support internal communications, leadership meetings, and team events where required.
• Maintain confidential records and handle sensitive information with discretion and professionalism.
• Identify opportunities to improve office processes, administrative workflows, and executive support efficiency.
• Provide ad hoc support to the wider leadership team as the European organisation continues to scale

• Proven experience as an Office Manager, Executive Assistant, or similar role supporting senior leadership.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, with confidence interacting at executive level.
• High attention to detail and strong problem-solving capability.
• Comfortable working autonomously while collaborating…