Team Assistant

Team Assistant

Location:

London
Job Type: 12-month contract
Work Setup:
Hybrid - 4 days in the office

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long‑term relationships, and innovative approaches to financial challenges.

• Relationship & Client Management:
  Handle extensive verbal/written interactions with internal colleagues and external clients domestically/internationally; maintain client contact details and in‑house CRM system
• Meeting & Diary Coordination:
  Assist in setting up internal/external meetings and conference calls; proactively manage VP‑level calendars to avoid clashes, act as gatekeeper for invitations, and provide backup telephone cover for senior teams
• Travel & Expense Processing:
  Book and coordinate all travel (flights, hotels, visas, ground transport) per firm policy; prepare agendas/itineraries; process monthly expenses via Concur efficiently and within policy
• Event & Ad Hoc Support:
  Manage events like closing/social/team gatherings; handle tasks such as ordering business cards or projects
• Absence Coverage (Buddy Team):
  Provide phone/support cover for bankers outside team during absences; collaborate with buddy group for consistent coverage (lunch, holidays, sickness); maintain up‑to‑date handover notes

• Experience working in Investment Banking/ financial services
• Confident, outgoing communicator; strong team player for client/staff liaison
• Calm under pressure; proactive with strong time management and flexibility
• Highly organized, detail‑oriented; owns tasks discreetly with full confidentiality
• Proficient in Outlook/Zoom, Concur, travel/CRM tools

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.