Personal Assistant to CEO - Spanish Speaking

Personal Assistant to the CEO - Spanish Speaking

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Location:
Spain/ London

About the Role

This role exists to ensure the personal, household, and family domain of the CEO operates seamlessly, with a level of discretion, reliability, and anticipation that supports the CEO’s overall effectiveness.

The PA is responsible for managing the CEO’s personal life logistics end-to-end, allowing the CEO to remain focused and effective professionally. While closely connected to the CEO day-to-day, the PA operates in tight alignment with the Senior Executive Assistant, ensuring personal and professional schedules integrate smoothly without blurred responsibilities.

This is a high‑trust, high‑discretion role, requiring maturity, judgment, and strong interpersonal skills.

• Personal, household, and lifestyle management for the CEO and family, ensuring personal logistics are seamless and aligned with professional demands.
• Managing household operations (property maintenance, service providers, staff coordination).
• Handling personal errands, health, and wellness logistics (appointments, medication, physiotherapy, etc.).
• Family coordination: organizing trips, events, gifts, and key personal milestones.
• Booking and managing personal and leisure travel; liaising with the Senior EA for overlapping scheduling.
• Managing confidential personal matters with complete discretion.
• Managing legal and budget matters.
• Providing occasional out‑of‑hours support for urgent or time‑sensitive requests.

• Strong Personal Assistant background, with prior experience supporting senior executives personally.
• High discretion, trustworthiness, and emotional intelligence.
• Exceptional organizational skills and attention to detail.
• Adaptable, proactive, and calm under pressure.
• Bilingual:
  English and Spanish (must).

Owns all personal, household, and family-related matters. Reports directly to the Senior EA for alignment and visibility but maintains close contact with the CEO for day-to-day personal needs.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.