Secretariat Assistant
Job in
Greater London, London, Greater London, W1B, England, UK
Listed on 2026-01-25
Listing for:
Taylor James Resourcing
Full Time
position Listed on 2026-01-25
Job specializations:
-
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, Clerical -
Business
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
Location: Greater London
Company Secretarial Assistant – Global FTSE Listed Company
Our client is searching for a Company Secretarial Assistant to support the Group Secretariat function at a global FTSE listed company.
Key Responsibilities- Assist with statutory compliance work for UK subsidiary companies, ensuring relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
- Maintain the global entity management system (Diligent Entities) to keep details for Group subsidiaries updated and support production of the Group Structure Chart.
- Prepare and execute corporate documentation resolutions, powers of attorney and proxies for routine business and organise notarisation/apostille as required.
- Administer and support the PLC Board and PLC Committees, including use of Diligent Boards.
- Support projects relating to acquisitions and disposals, corporate restructuring, corporate transactions and other ad hoc projects as requested.
- Assist with year‑end processes, review and oversee the signing process for UK subsidiary accounts and work on the Annual Report & Accounts and ancillary documentation for the Company.
- Organise and run the AGM and any other general meetings.
- Administer regulatory Stock Exchange announcements as required.
- Administer share plans operated by the Group (Share Save and Long‑Term Incentive Plan) and liaise with the Employee Benefit Trustee as required.
- Liaise with the Group’s registrars and brokers in relation to shareholder matters.
- Deal with ad hoc queries from Group companies.
- Graduate with a Degree in Accounting or preferably a graduate CGI qualified or partly qualified.
- 1‑2 years’ work experience in the relevant field.
- Knowledge of the Companies Act, listed company regime and UK Corporate Governance Code.
- Good written and analytical skills with excellent attention to detail.
- Excellent administration skills with proficiency in MS Office and ideally experience of using Diligent Entities and Diligent Boards.
Email: dun
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