Workplace , Coordinator Workplace & Real Estate

Position: Workplace Experience, Coordinator Workplace Experience & Real Estate
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These trackers help us to deliver personalised ads or marketing content to you, and to measure their performance.# Workplace Experience, Coordinator – London London
** The Role
***
* Job Title:

** Workplace Experience Coordinator  
*
* Start Date:

** ASAPAlpha

Sights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our fast-growing office in central London. A successful candidate will embrace a ‘whatever-it-takes’ mantra to roll up their sleeves and achieve team goals.

If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join Alpha Sights in central London. Apply now and contribute to our dynamic and growing team.

Responsibilities
** Front of House & Stakeholder Engagement
*** Front of House and reception desk operational duties during core business hours.
* Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
* Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
* Build and maintain strong working relationships across the organisation and with external partners, ensuring clear communication and a hospitality-first approach.
** Event Management & Coordination
*** Take full ownership of internal and external event planning, from concept through to execution, including office-wide celebrations, team socials, and our flagship annual events (Summer Firm Day and holiday parties such as Oktoberfest and Christmas).
* Manage end-to-end logistics: venue and supplier coordination, catering arrangements, set-up and take-down, on-the-day support, and post-event wrap-up.
* Arrange catering for meetings, events, and daily in-office needs, ensuring high standards of food and beverage presentation and service.
* Reconfigure office furniture and spaces for internal office events and meetings as required.
** Facilities & Office Operations
*** Conduct regular facility walk throughs, identifying deficiencies in furniture, equipment, or appliances to maintain a high-functioning and visually appealing workspace.
* Oversee third-party contractors for F&B, cleaning and maintenance, ensuring service levels meet expectations and proactively log and track jobs.
* Maintain a tidy, organised, and welcoming office environment, reflecting the company’s culture and standards.
** Supplies & Procurement
*** Procure and manage inventory of office and kitchen supplies, maintaining accurate par levels while being cost-conscious.
* Handle ordering, payments, and receipt of goods, ensuring timely availability of all necessary items.
* Oversee coffee machine maintenance and general kitchen upkeep to support a well-stocked and smoothly run office.

What We’re Looking For
* 0–1 years of experience in office management, administration, hospitality, events, or facilities coordination.
* A proactive, detail-oriented problem-solver who thrives in fast-paced environments and takes initiative.
* Strong interpersonal and communication skills, confident in dealing with a wide range of stakeholders and creating positive, professional workplace experiences.
* Demonstrated ability to juggle multiple priorities, work under pressure, and adapt to changing needs.
* Comfortable with ambiguity and capable of independently managing timelines and responsibilities.
* Strong written and verbal communication.
* Fluency in English is essential.

Alpha Sights is an equal-opportunity employer.#LI-PS1

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