Executive Assistant; FTC

Hachette Children's Group is one of the UK's largest children's publishers, our mission is to make it easy for children and young people everywhere to access books and see themselves reflected. We aim to maximise our readers' life chances by inspiring a lifelong love of reading, publishing books for every stage of their journey to adulthood from Enid Blyton to Alice Oseman's Heartstopper.

Hachette Children's Group is a division of Hachette, one of the largest publishing groups in the UK, with 10 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.

You will provide administrative and organisational support to the Managing Director of Hachette Children’s Group

Key responsibilities of the role include but are not limited to:

• Managing the MD’s complex diary
• Booking and co-ordinating travel
• Managing the slides, agenda, and minutes for meetings
• Supporting the MD with office operations, reviewing and updating employee guidance notes, org charts and procedures
• Supporting the other members of the HCG Board, as needed from time to time
• Processing invoices and expenses
• Arranging schedules for book fairs and other events
• Booking author/agent lunches/dinners

This 12-month parental leave role requires strong communication, problem-solving and project-management skills, attention to detail and the ability to be flexible, adaptable and thrive in a fast-paced hybrid office environment.

What really matters is that you are calm and professional, take initiative, enjoy a challenge, enjoy working with a wide variety of people and projects and take pride in improving processes.

Key attributes include:

• Significant office-based work experience, supporting a senior manager or team or both
• Demonstrable experience of organising a complex administrative workload and juggling deadlines and priorities
• Discreet and capable of dealing with commercially or personally sensitive information at the highest level
• Demonstrable experience in communicating appropriately, unambiguously, and effectively with colleagues and third parties at a variety of levels, both verbally and in writing
• Complex diary management and travel itinerary experience
• Confident in the use of key IT programmes and able to adapt to using new systems and processes with ease

Our staff are our greatest asset, and our benefits reflect this:

• 28 annual leave days per year, increases to 29 days after 2 years’ service and goes up to 30 days after 5 years' (+ bank holidays)
• 2 community days per year
• Summer hours (finishing at 1pm on Fridays during the summer months)
• Retail discounts through Hachette rewards
• Cycle to Work scheme
• Wide-ranging training library
• Development programmes (including mentoring)
• Up to 70% off book purchases
• A charity bookshelf
• 12 Staff-led employee networks that are voluntary, including Age Wise, Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks
• Season ticket loans
• And much more!

The role will be based at our London office, with a blend of in-office (3 days) and homeworking (2 days) per week.

Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.

If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit (Use the "Apply for this Job" box below)..org