Diary Officer

Diary Officer – Private Office Function, Enablement Group

Location: 10 South Colonnade Canary Wharf, London E14 4PU
. This role is only available to work in the UK.

Employment type: Full‑time, permanent.

We are the Medicines and Healthcare products Regulatory Agency (MHRA). The Private Office supports the Agency’s senior leadership and facilitates high‑level governance, risk management and decision‑making.

This pivotal role provides executive support to the Chief Executive, managing diary, briefing and travel logistics to ensure strategic priorities are met.

• Strategically manage the CEO’s diary, liaising with internal and external stakeholders.
• Coordinate, collate and quality‑assure briefing packs for all CEO engagements.
• Arrange travel logistics and itineraries for the Chief Executive.
• Provide wider administrative support across the Executive Office, including the Chair’s Office and Board operations.

• Exceptional organisational and planning skills, managing competing priorities.
• Outstanding communication and stakeholder management, representing the CEO professionally.
• Resilience and flexibility under pressure, able to adapt quickly to changing priorities.
• Attention to detail and high standards of accuracy, confidentiality and professionalism.
• Experience supporting senior leaders at C‑suite or executive level in fast‑paced, complex organisations.

Assessment will include: application, technical test, interview and presentation. We use Civil Service Success Profiles and will consider the following criteria:

• Behaviour – Seeing the Big Picture;
  Delivering at Pace.
• Experience – Private Office or CEO Office experience.
• Technical – Strong Microsoft Office knowledge.
• Strengths – Challenger, Efficient.

Required experience: Supporting senior leaders; proficiency in Microsoft Office; experience in a private office or CEO office.

Applicants will undergo disclosure and security checks, including basic personnel security standard checks and the Internal Fraud Database (IFD) screen.

• Online application – fill in all information (CV blind).
• Test – further information supplied during the process.
• Interview – questions covering behaviour, experience, technical and strengths profiles.

Shortlisting begins 29th December 2025; interview from 12th January 2026. Contact email or phone for assistance or adjustments.

The MHRA is an equal opportunities employer and welcomes applications from all qualified UK citizens and residents.