Personal Assistant & Project Secretary

Position: Personal Assistant & Project Secretary
A Personal Assistant & Project Secretary job now available in an architecture and design consultancy, based in Chelsea, London to support their Senior Director. The role prioritises PA responsibilities while also providing project administration and general office support. The ideal candidate will be confident, client-focused, and capable of managing multiple priorities in a fast-paced architectural practice.

This is a fantastic opportunity for an experienced PA/Project Secretary to join an established architecture and design consultancy based in the beautiful Chelsea Harbour. With a prestigious client base stretching across prime areas of London, including the Royal Borough of Kensington & Chelsea, the practice has developed a strong reputation for delivering some of the most luxurious and bespoke properties in England, Europe, America, and Asia.

Role & Responsibilities

Personal Assistant responsibilities

Managing the Senior Director's email inbox and managing his diary

Arranging and setting up meetings

Assisting with expenses, credit card reconciliation, and timesheets

Typing all correspondence, meeting minutes, reports, schedules, and audio typing as required

Manage and oversee all meetings held in the studio

Organise, overseeing, and administrating marketing events

Arranging travel (bookings and itineraries).

Project Secretary responsibilities

Issuing and filing project information and controlling the filing system of projects

Responding to queries, proofreading, and formatting technical information before issuing it to clients and/or Architects

Acting as the general point of contact on projects, liaising with clients, architects, and other consultants

Assisting in the research process of projects

Liaising with local authorities

Creating, running, and monitoring new prospective work

Plus general admin duties within the studio.

Required Skills & Experience

Excellent organisational and communication skills

Professional, personable and client-focused

Ability to proactively plan and take ownership of your own workload

Discreet, trustworthy and able to handle confidential information with integrity

Comfortable working in a fast-paced environment and adapting to changing priorities

Approachable and customer-focused, capable of communicating effectively with stakeholders at all levels

Similar experience within an architectural, interior, or construction company would be ideal but not essential

Experience using Photoshop and InDesign is essential. Knowledge of AutoCAD a bonus

Must have previous experience working in an administrative, PA, or office management-based role.

What you get back

Salary of circa £45,000 fully DOE

Professional development and growth opportunities

Workplace pension

Working hours are 9am to 5.30pm, Monday to Friday

20 days holiday + bank holidays and additional Christmas office closure.

Apply

If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies which can be read on the privacy policy page on our website.

Personal Assistant & Project Secretary Job in Chelsea, London - Your Property Recruitment Specialists (Job : (phone number removed))