Executive Assistant

Executive Assistant to Head of Digital Solutions, City Insurance Co, to £6 5k, great package

The Head of Digital Solutions within a renown City Insurance brokerage, is recruiting an Executive Assistant.

This is a new and rapidly growing department within the business and the EA will be working within a fast paced high tech environment.

• Organise and schedule meetings and events and manage the Head of Digitals calendar.
• Make travel and accommodation arrangements.
• Design and deliver PowerPoint packs and related collateral for internal and external purposes.
• Ensure the Head of Digital Solutions has full oversight of governance and reporting responsibilities in his capacity as a Board member
• Proactively, pre-empt queries, issues and challenges that arise and address them.
• Maintain travel and expenditure and prepare weekly, monthly or quarterly reports.
• Format information for internal and external communication – Power Points, emails.
• Screen and direct emails and work collaboratively with other EAs and other team members.
• Maintain a strong working relationship with other relevant departments, including HR, and Finance.
• Manage small projects.
• Develop skills and use electronic filing system i-manage.
• Work towards becoming an AI Super-user.
• Log and track budgetary spend.
• Ensure workday is up to date for teams.
• Plan team events and supplier events and ensure all logistics are managed.
• Minute taking as and when required.

• Minimum 4-6 years experience in similar PA or ideally EA roles.
• Willingness to learn and understand the business in order to be able to respond appropriately and act on behalf of the Head of Digital Solutions.
• Established Executive Assistant with experience at senior management level within a dynamic corporate environment.
• Outstanding organisational and time management skills.
• Must be highly IT savvy with excellent MS Office knowledge in particular PowerPoint skills.
• Excellent communications skills.
• Professional approach, operating with the utmost discretion, confidentiality and sensitivity.
• Influential communication and interpersonal skills.
• An ability to thrive under pressure and use own initiative.
• Strong problem-solving skills with impeccable multi-tasking abilities.

If interested, please apply with CV and cover letter detailing salary expectations and notice period.