Facilities Assistant

Insight Investment is looking for a Facilities Assistant to join the Facilities team in London. The Facilities Assistant plays a key role in supporting the smooth and efficient operation of the workplace environment. Reporting into the Head of Office Management, this position is responsible for the day-to-day facilities coordination, including office maintenance, vendor liaison, stock management, and general administrative support. The role requires strong organisational skills, a proactive approach, and the ability to collaborate effectively with internal teams and external stakeholders to ensure a safe, well- maintained and productive workspace.

• Coordinate and oversee external contractors to deliver high quality, compliant work on time
• Support offices globally, partnering with local facilities teams to ensure consistent operations and standards
• Manage procurement and inventory of office supplies and stationery, optimising stock levels and cost
• Log, track, and resolve maintenance issues in collaboration with engineers and contractors, ensuring timely closure
• Play an active role in new joiner inductions, including building tours and helping new starters settle in
• Carry out ad hoc tasks to support broader Office Management activities, including Client Meeting Suite operations
• Assist with planning and executing internal events to a professional standard
• Perform regular office inspections to proactively identify and address issues, maintaining a high quality workplace environment
• Work closely with the BNY facilities team to ensure issues in their remit are proactively managed and swiftly resolved
• Coordinate internal staff relocations and support real estate projects, ensuring minimal disruption to business operations

• Strong interest in facilities, building operations or workplace support
• Comfortable using systems, intranet platforms and Microsoft Office Suite
• A positive, can-do attitude and willingness to take on practical tasks
• Good communication skills and ability to work well with colleagues, contractors and visitors
• Experience of working independently and as part of a team

Insight is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at Talent Acqu

Insight Investment is a leading asset manager focused on designing investment solutions to meet its clients’ needs. Founded in 2002, Insight’s collaborative approach has delivered both investment performance and growth in assets under management. Insight manages assets across its core liability-driven investment, risk management, full-spectrum fixed income, currency and absolute return capabilities.

Insight has a global network of operations in the UK, Ireland, Germany, US, Japan and Australia. More information about Insight Investment can be found at: