Office Manager m​/f​/d

Experience HELM as a unique family business and an attractive employer. Through a constant exchange of ideas, our ultimate goal is to offer our customers future-oriented solutions within our global network. At any time, in any place. This allows us to work proactively and think long-term - in operations, quality management, process optimization, product development and distribution. We are innovation drivers, possibility makers and a reliable partner, all in one.

Date:
Jan 15, 2026

Location:

London, GB, SE1 0HR

Business Unit:
Service Units

Job Function:
Facility Management

Level of

Experience:

Entry-Level

• In this role, you keep the office running smoothly, ensuring the equipment maintenance, supply orders, organizing visitor arrangements, coordinating courier services, monitoring email accounts as well as supervising contracts for telephone and internet services.
• Furthermore, you are responsible for the fleet management and will monitor all company car related tasks from maintenance to registrations.
• As part of the facility management, you coordinate technicians, manage external suppliers, ensure safety compliance, and handle environmental registrations.
• Moreover, you act as an interface to the HR- and IT colleagues to support the on- and offboarding of employees as well as in IT related topics.
• Within your role, you take care of organizing events, meetings and travel arrangements. As part of our health & safety regulations, the regular organization of first aid trainings as well as periodic health examinations falls into your scope of action.
• In your day-to-day work, you fluently use your SAP skills to set up purchase orders and service entries for indirect services within service and business units.

• You have completed commercial vocational training or an adequate university degree, ideally with 1-3 years of professional experience.
• In your day-to-day doing, you will travel between our offices in Aix-en-Provence and Paris on a regular basis to ensure smooth operations of both our locations.
• You are proficient in common IT applications such as (Office 365, ARIS). Ideally, you have already gained knowledge and professional experience in the use of SAP 4/ HANA or another ERP system.
• You are characterized by a structured way of working and can act as an open and communicative contact person within the team.
• You bring a flexible and service-oriented mindset and possess of experience in interacting with different cultures.

Every day, each one of us contributes to HELM's success with competence, the highest expertise and unique service. We reward this commitment - not only with international opportunities, possibilities for seminars and further training but also with benefits that offer optimal conditions to reach the perfect work-life balance.

Interested?

Join our motivated team and help shaping the future of HELM!
Even if you do not fulfil all of the requirements in our profile, we encourage you to apply. It is important to us to find the right people who will enrich our team with their motivation and personality!

We look forward to receiving your application with all the necessary documents via our application portal.