Executive Assistant Private Equity

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business.

Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you The Deal between the firm and its employees.

• A competitive salary and a host of family friendly policies
• Life assurance private health and dental care for you and your family
• A range of flexible benefits including gym discount and retail vouchers
• Tech cycle and electric car schemes
• We support the causes you care about by giving you one day per year off to volunteer with any charity that you are involved with outside of work
• A wellbeing strategy that focuses on preventative measures to maintain overall health and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars : physical emotional financial and social aspects.
• Most of our roles are hybrid meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
• We are an equal opportunity organisation committed to having a diverse workforce. We do not discriminate on the basis of age sex race disability sexual orientation culture or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives

This role is for a proactive and highly competent Executive Assistant (EA) who will operate successfully in a pressurised and fast-paced environment. The ability to collaborate with fee earners and clients provide professional and client-focused support and build effective relationships are key to the success of this role.

Responsibilities will include undertaking complex tasks and projects providing transactional support and playing a critical role in managing all routine and daily administrative tasks. A flexible and adaptable attitude is essential - as is the ability to take ownership drive processes and support change within the business.

• Proactively manage control and fully understand fee earner diary using discretion and business knowledge to prioritise commitments. This will include extensive arrangements of appointments conferences and meetings across different time zones and offices using different processes and IT infrastructure (videoconferencing tele-conferencing client office software etc.).
• Develop and maintain a robust file management system for all electronic and hard copy correspondence and documents ensuring adherence to naming conventions policy.
• Liaising regularly with fee earners to identify work commitments prioritising workloads accordingly.
• Prepare for all meetings including preparation of all pre-reading documentation (if appropriate) follow up and coordinate all meeting actions ensure they are properly recorded and dealt with including any necessary follow-up communications.
• Travel arrangements including liaison with travel company arranging visas booking travel and accommodation arranging currency preparing itineraries ensuring compliance with the firms Travel Policy at all times
• Coordinate and assist with global visitors.
• Arrange photocopying printing scanning organising post and couriers etc.
• Ensuring partner PDPRs are up to date

• Build strong and effective relationships with and develop and maintain a comprehensive knowledge of internal and external clients and their teams
• Support lawyers in marketing activities including research and obtaining client information and data as well as involvement in preparation of pitches and presentations
• Support the internal business development team by undertaking an event secretary role managing the e-alert process assisting with legal directory administration and delegating tasks appropriately
• Proactively maintain and update the client relationship management system ensuring any follow-ups are actioned
• Attend and contribute to team meetings as required detail and progress action points as appropriate

• Ensure all new client / matter onboarding processes are completed accurately following up as appropriate and adhering to risk and compliance requirements at all times
• Coordinate and action the production of accurate compliance documents (including drafting engagement letters critical information and collection proforma etc.)
• Attend and actively participate in WIP and credit control meetings undertaking and driving actions as agreed
• Produce and review WIP reports identifying matters for billing write-offs debtors and client…