Personal Assistant

Location: Greater London

White Collar Factory (95009), United Kingdom, London, London Personal Assistant
**** About the role
**** Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Personal Assistant to support approximately 4  leaders within our UK business

As a Personal Assistant, you will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects, relying on problem-solving skills to make it all work!

As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the centre of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive, inclusive, and engaged team.
**** What you’ll do
***** Manage daily calendars for multiple leaders and executives, demonstrating ability to strategically prioritise across many requests and apply problem-solving skills to ensure time is leveraged in the highest value way
* Build and maintain strong business relationships with executives (including C-Suite leaders) and administrative staff across internal and external organisations to coordinate confidential and high-visibility stakeholder meetings
* Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for team meetings, client/partner meetings, and conferences
* Partner with Communications team to assist with planning for internal and external executive speaking engagements
* Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
* Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events), being a beacon for team inclusion and belonging
* Prepare professional business communication documents including emails, department newsletters and be able to edit shared documents.
* Participate in general administrative duties (printing, copying etc), desk allocation, mail distribution, ad-hoc projects, committees and/or group events
* Promote a fun and team-oriented work environment for both your client group and the broader administrative team
**** What we’re looking for
***** Experience in a PA or Admin role
* A flexible and proactive approach
* Fantastic attention to detail
* Highly developed skills in Microsoft or G-Suite
* Excellent interpersonal and communication skills
* Fantastic time management
* Good judgement and prioritisation capabilities
**** Where and how you'll work
**** This is a permanent position based in our London office, which will also require travel from time to time to our Nottingham office.

We have a hybrid working model which gives you flexibility to work from our offices and from home. We’re big on collaboration and connection, so you’ll be based in our Nottingham office 3 days a week on Tuesdays, Wednesdays and Thursdays.

Many of our associates have flexible working arrangements, and we're open to talking about an arrangement that works for you.
**** What’s in it for you
***** Bring us all this - and you’ll be well rewarded with a role contributing to the roadmap of an organisation committed to transformation
* We offer high performers strong and diverse career progression, investing heavily in developing great people through our Capital One University training programmes (and appropriate external providers)
* Immediate access to our core benefits including pension scheme, bonus, generous holiday entitlement and private medical insurance – with flexible benefits available including season-ticket loans, cycle to work scheme and enhanced parental leave
* Open-plan work spaces and accessible facilities designed to inspire and support you. Our Nottingham head-office has a fully-serviced gym, subsidised restaurant, mindfulness and music rooms. In London, you can heighten your mood with a run on our rooftop running track or an espresso at the Workshop Coffee café
**** What you should know about how we…