Facilities Coordinator

Job Title: Facilities Coordinator

Location: Split-site:
Tottenham / Bermondsey

Shift Pattern: Monday – Friday

Shift Time: 9:00 – 18:00

Salary: £17.50 per hour

Start Date: ASAP

• Schedule and oversee routine maintenance for two warehouses, consisting of plumbing, electrical and HVAC systems.
• Act as the first point of contact for reporting and resolving facility issues and ensuring that urgent maintenance issues are resolved in a timely manner.
• Source, vet, and manage external contractors (cleaners, security, and landscapers). Review service level agreements (SLAs) to ensure quality and cost‑effectiveness.
• Ensure the two warehouses comply with local health, fire and safety regulations by completing all assigned actions and tasks in a timely and accurate manner. Keep safety records up-to-date and maintain first aid kits.
• Manage the stock of office supplies, kitchen essentials, and maintenance tools. Process invoices.
• Examine rooms and furnishings to determine whether they require repairs or renovations. Collaborate with stakeholders to select equipment that aligns with the company’s design and aesthetic standards.
• Support with day-to-day operational tasks and additional ad‑hoc job‑related tasks as assigned.

• 3+ years of professional work experience; a minimum of 2 years of experience within a facilities coordination position, operations or office management role
• Excellent time management and communication skills
• Fluent verbal and written English language skills
• Familiarity in Google Workspace (formerly G Suite)
• Experience in building and equipment maintenance
• Ability to multitask and prioritize tasks effectively.
• Proactive problem‑solving skills and ability to work well under pressure when emergencies occur.