Executive Assistant - TopRecroot

Executive Assistant to C‑Suite

London
, United Kingdom

Office or Hybrid‑work

Full‑time, Permanent

Our client is a leading European defense‑technology manufacturer with over 600 employees worldwide
, driving innovation and resilience across Europe and beyond. The company develops cutting‑edge solutions that strengthen Ukraine’s & Europe’s defense capabilities and contribute to global security.

This is a mission‑driven organization combining high technical standards with a powerful sense of purpose: supporting Europe’s independence through technology, innovation, and international collaboration.

We’re seeking an experienced Executive Assistant to the C‑Suite & Office Manager to support senior leadership and oversee day‑to‑day operations in the company’s London office.

You will be a key point of contact for executives, internal teams, and external partners, helping ensure smooth communication and efficient coordination across a fast‑growing, international environment.

This role is ideal for a proactive, highly organized professional who thrives in dynamic settings and who feels inspired by the company’s mission.

• Provide high‑level executive support to the C‑Suite, including calendar management, travel coordination, and meeting preparation
• Act as the main administrative point for the London office, ensuring smooth daily operations
• Liaise with global teams and stakeholders across multiple countries and time zones
• Support internal communications, documentation, and special projects
• Maintain confidentiality and handle sensitive information with discretion
• Contribute to a positive, mission‑driven office culture

• Proven experience as an Executive Assistant, Personal Assistant, or Office Manager in an international or fast‑paced environment
• Fluent in English, written and spoken; ideally, in combination with Finnish, Estonian, Latvian, Lithuanian, or Polish
• Strong organizational and multitasking skillsancouver with a proactive mindset
• Excellent communication and interpersonal skills
• A genuine interest in Europe’s tech, innovation, and defense sectors is highly valued

• The opportunity to be part of a purpose‑driven company making a tangible impact
• Competitive compensation package
• International exposure and collaboration with top‑tier professionals
• A dynamic, supportive, and values‑led culture

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Software Development